Recovery Software Government Bids & RFPs

Proposals must be submitted via email by November 12, 2026 at 4:30 p. m. as stated: proposals must be submitted via email to warren county chief clark pam matve at ***@***. *. * by nov. 12, 2026 at 4: 30 p. m.

Evaluation based on responsiveness, ability to meet needs, and total price. The county may award to the vendor who, in the sole discretion and judgment of the county, makes the most advantageous proposal.

Vendors must have been in business for a minimum of five years and demonstrate familiarity with local government IT needs, including 911 center operations. all vendors are required to have been in business for a minimum of five 5 years as of the date of submission.

Questions or requests for clarification should be submitted at least five days prior to the bid submission date. any questions or requests for clarification should be submitted at least five 5 days prior to the bid submission date.

Proposals without the completed noncollusion affidavit will be considered nonresponsive. any responses received without the noncollusion affidavit completed will be considered nonresponsive.

Proposals must be received by 2:00 p. m. local time on Wednesday, October 28, 2026. Any proposal received after the time and date specified will not be considered.

Vendor shall provide a minimum one-year warranty, software updates, telephone support, remote support, onsite support if required, and security patches.

Proposals will be evaluated based on landfill operations functional capabilities (15%), hardware integration and payment processing (25%), implementation and data migration (10%), training support and vendor qualifications (5%), pricing proposal (35%), and technical proposal (10%).

The county will not consider any proposals that do not meet the minimum qualifications defined in the specifications. Vendor must provide years in business, number of landfill installations, municipal references, New York installations if applicable, and technical support staffing.

In the event of a default and cancellation of the contract, the bidder shall be responsible for payment to Broome County of a sum equal to the additional contract costs to the county.

Any inquiries or requests for clarification regarding this RFP must be received by 12:00 p. m. local time Monday October 12, 2026.

Proposals received that do not include the required documents signed and returned may be deemed nonresponsive and removed from consideration to award. Proposer shall not contact any other county officials other than those referenced in this RFP; any proposer that violates this provision may be disqualified.

Responses must be received by HHSC by the deadline: deadline for submission of solicitation responses october 29, 2026 at 10: 30 am Central Time.

Invoices must be submitted to DSHS with purchase order number, contract number, time period, and line-item description. chapter **** of the texas government code shall govern remittance of payment and remedies for late payment and nonpayment.

Best value determination is used: shall make an award to the respondent that provides the best value to the state of texas. Evaluation criteria: relevant experience 30%, narrative and technical proposal 50%, cost 20%.

Respondents must have at least four 4 years of recent experience providing vdot services and demonstrate experience implementing, monitoring, and maintaining a vdot system. TxRAMP Level 2 certification is also required.

Noncompliance with the requirements traceability matrix may result in enforcement of liquidated damages or other contractual remedies.

Questions and requests for clarification must be submitted by october 7, 2026, at 2: 00 pm central time to the sole point of contact.

Failure to submit required solicitation consideration documents may result in disqualification of the solicitation response without further consideration. Prohibited communication with HHSC may also result in disqualification.

Historical compensation under similar contracts has been approximately 188, **** per fiscal year.

Responses must be received on or before the date specified in the general information section, which is 10/26/2026. email responses must be received on or before the date specified in the general information section