Panel Systems Government Bids & RFPs

The bid is due no later than 2:00 PM CST on Tuesday, April 28, 2026.

Invoices shall be paid thirty 30 days after receipt of correct invoices. Prompt payment discount shall be considered a cost factor in this bid.

The bidder must warrant that the goods/services listed in this bid will conform to applicable specifications, instructions, and samples, will be merchantable, of good material and workmanship, free from defects, and will be fit and sufficient for the purpose intended.

An award may be made based on the best low bid meeting specifications, previous vendor performance history, delivery time quoted, and vendors local presence or ownership in Shelby County.

To be responsive, bidders must provide all appropriate licenses and certifications, a current Shelby County business license if located in Shelby County, active BRN and vendor numbers, current company contact email and mailing address, and a completed, signed, and notarized Drug-Free Workplace Affidavit.

A mandatory pre-bid meeting will be held on Monday, April 13, 2026, at 9:30 AM CST at the Shelby County Correction Center front entrance.

Samples of articles, when required, shall be furnished free of cost to the county. Samples submitted may be retained for future comparison.

Bidders may protest the award by submitting their protest in writing to the administrator of purchasing within two 2 calendar weeks of the award selection.

The bid notice states that all submissions must be submitted to Cumberland County by 3:00 PM on April 24, 2026. Late submissions will not be accepted.

The bid notice requires bidders to upload a technical proposal, financial proposal, experience and investor profile, and project delivery documents. It also mentions that respondents must register electronically with PennBid to make a submission.

Questions regarding this project shall be submitted through the ask a question feature on PennBid. Questions are due by April 17th, 2026, at 4:00 PM EDT.

The contractor shall begin performance within 15 calendar days and complete the entire work ready for use not later than 175 calendar days after the work has started. The time stated for completion shall include final cleanup of the premises and completion of punch list items.

The government will make payments based on quantities and unit prices only to the extent specifically provided in the contract. Requests for payment may be made no more frequently than monthly, covering the value of labor and materials completed and in place. The payment period is 30 days.

Any special warranties that may be required under the contract shall be subject to the stipulations set forth in ****, Warranty of Construction, as long as they are not in conflict. The contractor shall obtain and furnish to the government all information required to make any subcontractors, manufacturers, or suppliers guarantee or warranty legally binding and effective.

Award will be made to the lowest priced, acceptable, responsible quoter.

Offerors must be technically qualified and financially responsible, able to understand written and spoken English and French, have an established business with a permanent address and telephone listing in France or an established subcontractor with a permanent address in France, be registered in SAM, demonstrate prior construction experience in similar electrical renovation work with a minimum of five years experience and five projects, list clients over the past five years, provide evidence of necessary personnel, equipment, and financial resources, submit data sheets of all proposed products, address their plan to obtain all licenses and permits required by local law, provide a strategic plan for the renovation, and have no adverse criminal record and no political or business affiliation which could be considered contrary to the interests of the United States.

Failure to timely submit required security may result in rescinding or termination of the contract by the government. If the contract is terminated, the contractor will be liable for those costs as described in FAR ****, Default Fixed-Price Construction.

The embassy intends to conduct a pre-proposal site visit on March 17, 2026, at 9:30 local time.

The contractor shall notify the contracting officer of any delay not more than ten 10 days after the first event giving rise to the delay or prospective delay.

It is anticipated that the range in price of this contract will be between 250,000 and 500,000 Euros.

The bid notice states that Award will be made to the offeror representing the best value to the government.

The bid notice states that This acquisition is set aside for small business concerns. and All responsible sources may submit a quotation which will be considered by the agency.

The bid notice states that a site visit is mandatory and will take place at 9:00 am on Thursday, 4/2/26, meeting at the parking lot at the Seed Processing Building, 260 Stuckey Drive, Griffin, GA ****.