Latest US Travel Fair Contracts & Bids

The Navajo Division of Behavioral and Mental Health Services is seeking bids for outreach promotional items for veterans and their families at a conference. Bids are due August 28, 2025, by 5:00 PM MST. The bid includes specifications for various items, and vendors must include Navajo sales tax if shipping to the Navajo Nation. Bidders must also include Navajo Nation certification regarding debarment, suspension, and contracting eligibility, as well as W9 forms.

The solicitation is for the replacement of con rod tie and bearing shell of SSDG engine, including technician support. The contract is a firm fixed price. The deadline for submission of questions is one day prior to the solicitation closing date. All offerors must note any exceptions from the solicitation's terms, conditions, specifications, and/or the statement of work. The government reserves the right to make a single award to the quoter whose quote is considered in the best interest of the government. Submission of invoices will be via Wide Area Workflow (WAWF). Information is provided for contractors whose employees need to enter Japan to perform contract requirements, including current restrictions and COVID entry procedures. Delivery is required before 10 Oct 2025 to Yokosuka, Japan. Accounting and appropriation data will be provided at the time of award. The contract incorporates various FAR and DFARS clauses by reference.

The Pennsylvania Department of Agriculture, Bureau of Standardbred Horse Racing is seeking a vendor to act as a fair liaison for Pennsylvania fairs hosting standardbred racing. The vendor must be familiar with Pennsylvania fairs, the US Trotting Association rules, and the fair's coordination of personnel. The vendor must also attend the annual fair meeting in late January. The contract period is from the date of execution to June 30, 2026, with a possible four one-year renewal options. The bid will be awarded to the most qualified bidder with the lowest bid, considering factors like delivery times, availability, past performance, and soundness of approach. A site visit is required, and a proof of visit form must be submitted with the bid. The vendor must also certify compliance with Pennsylvania state labor and workforce safety laws. All responses are due by Monday, July 23, 2025, at 10:00 AM EST.

Justification for using other than full and open competition for acquiring hotel accommodations for a senior high-level USG VIP visit. The urgency of the need, due to security concerns and short turnaround times, necessitates this approach. The proposed contractor (Grand Hotel Huis ter Duin) is deemed qualified and the anticipated cost is fair and reasonable. Other hotels (NH Leeuwenhorst and Two Brothers Beach Hotel) were also considered. No sources expressed interest in writing. No actions are planned to remove barriers to competition for future acquisitions.

Justification for using other than full and open competition for acquiring hotel accommodations for a senior USG VIP visit due to security concerns, limited time, and unique requirements. The acquisition is for hotel accommodations and conference facilities at the NH Conference Centre Leeuwenhorst, with an estimated 1,500 room nights. The contracting officer determined the anticipated cost to the government to be fair and reasonable, based on market research, historical data, and successful negotiations. The hotels competitive rates, comprehensive package, and high-quality services provide the best value for the government, ensuring that the needs of the US delegation for the NATO summit 2025 are met within budget. The rates offered during the summit are higher than normal but are still within a reasonable range given the high demand caused by over 40 heads of state delegations staying in the same region. There is a limited number of hotel rooms available due to many other countries delegations staying in the same region and having already contracted many of the hotels.