Snow School Government Bids & RFPs

All proposals must be submitted through BidNet by 10:00 AM on July 8, 2026. All proposalsbids must be submitted through bidnet noting grounds maintenance bid.

Payment will be made by the school district after presentation of a vendor's invoice, which must be submitted subsequent to delivery and/or performance of the work or services. Payment will be made by the school district after presentation of a vendors invoice, which must be submitted subsequent to delivery andor performance of the work or services.

Within one year of final acceptance, if any item proves defective or not meeting specifications, the contractor shall immediately replace, repair, or correct it at no cost to the school district. whenever, within one year of the final acceptance of the apparatus, equipment, supplies, materials, work or services by the school district, the contractor is notified in writing by the school district that any item of apparatus, equipment, supplies, material, andor workmanship has proven defective or is not meeting the specification requirements, the bidder shall immediately replace, repair or otherwise correct, as the school district may determine, the defect or deficiency without cost to the school district.

The award criteria include the proposer's ability to provide the service efficiently, prior experience, and the ability to provide grounds services more than once a week if needed, in addition to price. bid award criteria, in no order of priority: 1. the proposers ability to provide the service as efficiently as possible based upon the schedule. 2. prior experience, as required in these specifications. the proposers ability to provide grounds services more than once a week if need be. 3. price

Bidders must provide proof of an appropriate State of RI Applicator's License, a certificate of insurance with the bid proposal, and a minimum of two current client references for yearly ground service contracts exceeding $10,000 each. all proposals shall include at the time of bid submittal, proof of an appropriate state of ri applicators license. certificate of insurance with bid proposal. a minimum of two 2 current client references where the yearly ground service contracts were in excess of 10, 000 each.

If the vendor fails to start work as required, a credit may be taken in the bid price of $1 per day at the discretion of the Director of Administration and Finance. if the vendor fails to start work as required in the time indicated or subsequently agreed to, a credit may be taken in the bid price of 1 per day at the discretion of the director of administration and finance of the chariho regional school district.

A mandatory pre-bid meeting is scheduled for June 18, 2026, at 1:00 PM at the Chariho Administration Building. mandatory prebid june 18, 2026 1: 00 pm chariho administration building

Questions regarding bid specifications will be accepted in writing through BidNet up to seven days before the scheduled bid opening. questions will be accepted up until seven 7 days before the scheduled bid opening.

The school district may terminate the contract if the contractor fails to perform services within the specified time or fails to make progress, and does not remedy the failure within 10 days of notice. if the contractor fails to perform the services within the time specified herein or any extensions thereof or if the contractor fails to perform any of the other provisions of this contract, or fails to make progress such as to endanger performance of this contract in accordance with its terms and in either of these two circumstances does not remedy such failure within a period of 10 days after receipt of notice from the director of administration and finance specifying such failure.

Proposals must be received prior to the proposal deadline of Thursday, July 9th, 2026. Late proposals will not be accepted.

Periodic invoices for completed services are to be submitted to the district's accounts payable department. Invoices shall reference the appropriate purchase order number, service address(es), service type, and equipment used and personnel deployed. Periodic invoices shall not exceed thirty calendar days from the date of the service.

Offers will be evaluated based on the best evaluative score from a written response, past performance and references, equipment resources, scope of work and specification compliance, customer service and support, safety compliance, and pricing/value added components.

Proposals must be from qualified contractors. Vendors must provide a vendor profile including company staff size, geographic location, professional staff assigned, resumes, training, certifications, company background, and a minimum of three K12 client references. They must also list any current litigation, outstanding judgments, liens, or defaulted contracts in the past five years, and provide copies of all pertinent licenses.

Failure to meet zero-tolerance requirements may result in financial penalties, withholding of payment, or termination of contract.

Vendors may appeal by submitting, in writing, a detailed request for reconsideration to the district's executive director of finance within 72 hours after the intent to award is posted on bidnet.

Unauthorized contact with a district employee other than the procurement agent regarding this RFP may result in disqualification. Misstating or concealing any material fact, not strictly conforming to law or solicitation requirements, or not including required documents can also lead to rejection.

Proposals must be submitted electronically via the MITN website by exactly 3:00 p. m. local time, Wednesday, July 8, 2026.

Payment methods include check (minimally 60 days from receipt of invoice), ACH (45 days from receipt of invoice), and credit card (20 days from receipt of invoice).

The proposal will be awarded to the responsible, responsive vendor whose proposal is most advantageous, considering qualifications, experience, comparable projects, work plan, and price.

Proposers must be qualified and experienced contractors, demonstrating competence, experience, and financial capability. Resumes demonstrating ability and a list of comparable projects are required.

Failure to submit a storm log may result in withholding or nonpayment. Failure to start and complete work within timeframes may constitute cause for termination.

The awarded contractor will be required to visit each site with authorized representatives in advance of the snow season.

Unauthorized contact with city staff, review committee members, mayor, or city council members can result in disqualification.

Proposals must be received on or before June 30, 2026, by the close of business. interested vendors should provide their proposal on or before june 30, 2026 by the close of business.

All invoicing must occur within 30 days and contain a purchase order number. Invoices should include storm date, accumulated inches, time by vendor, and totals of product used. All invoicing must occur within 30 days and contain a purchase order number issued by the purchasing office.

Qualified proposals will be evaluated based on the relative merits of the vendors qualifications and factors such as: lowest and best quote, most advantageous to South Kingstown Public Schools, quality of services offered, the general reputation and performance capabilities of the vendor, the substantial conformity with the specifications and other conditions set forth in the proposal, and such other factors deemed pertinent by South Kingstown Public Schools. Qualified proposals will be evaluated based on the relative merits of the vendors qualifications and factors such as: lowest and best quote

Vendors must provide proof of workers compensation, comprehensive general liability, and automobile liability, along with 3 references, preferably from other schools or municipal accounts. Proof of workers compensation, comprehensive general liability, and automobile liability. 3 references: include other schools or municipal accounts, if possible.

In case of default by the vendor, South Kingstown Public Schools may procure services from other sources and hold the vendor responsible for any excess cost. Default is defined as being nonresponsive when called for services. In case of default by the vendor south kingstown public schools may procure services from other sources and hold the vendor responsible for any excess cost occasioned thereby.

Default is defined as being nonresponsive when called for services, which may lead to the school procuring services from other sources and holding the vendor responsible for excess costs. Default is defined as being nonresponsive when called for services.