The City of Laredo is issuing a Request for Proposal (RFP) for the design, engineering, construction, operation, maintenance, and decommissioning of turnkey solar panel installations. The project will primarily focus on Cheyenne Park but may extend to other municipal sites including parks, parking facilities, and building rooftops. Developers will be responsible for financing, constructing, owning, and operating the systems, providing economic benefits to the city through lease payments or revenue sharing. Key requirements include comprehensive due diligence, adherence to all local regulations, and a detailed project schedule. Proposals will be evaluated based on technical approach, experience, financial proposal, implementation plan, and operations/maintenance plan. Bonus points will be awarded to local businesses. The contract term is initially five years, with an option for a five-year extension. The city reserves the right to adjust the scope and quantities. Proposals must be submitted electronically or via hand delivery by April 16, 2026, 5:00 PM CT. Proposals will be opened on April 17, 2026, 3:00 PM CT.
The deadline for submitting proposals is April 16, 2026, at 5:00 PM CT. The opening of proposals will be on April 17, 2026, at 3:00 PM CT.
The bid notice states that all invoices to the City of Laredo have a 30-day term from receipt of supplies or completion of services. Discount terms will be computed from the date of receipt and acceptance of supplies or services. Payment is deemed to be made on the date the check is mailed.
The bid notice states that the contract will be awarded based on best value criteria, which emphasizes value over price and is an assessment of the return that can be achieved over the useful life of the item, including the best combination of quality, service, time, and price.
Proposers must demonstrate proven expertise in delivering complete solar PV systems, including all aspects of planning, permitting, scheduling, design, and construction. They must also provide comprehensive financial analysis, rebate and incentive consultation, system monitoring, and long-term maintenance services.
The bid notice mentions that failure to meet critical milestones without cause may result in contractual penalties or reassignment of project sites.
The bid notice states that samples, when required, must be submitted within the time specified, at no expense to the City of Laredo. If not destroyed or used up during testing, samples will be returned upon request at the vendor's expense.
For solicitations valued at more than $50,000, bidders will have ten calendar days prior to the time that the City Council formally considers the contract to submit a written protest relating to advertising of bid notices, deadlines, bid opening, and all other related procedures.
