Appliance Storage Government Bids & RFPs

The deadline for proposal submission is Wednesday, April 8th at 12:00 PM noon. Late submissions may not be considered.

All proposed equipment should include a minimum five (5) year manufacturer warranty or equivalent coverage.

Proposals will be evaluated based on experience with similar surveillance deployments, quality and completeness of proposed design, cost effectiveness, vendor qualifications and references, ability to meet the project timeline, and suitability of the proposed platform as a potential county standard.

Vendors must demonstrate experience deploying modern video surveillance systems (Ubiquiti or equivalent platforms preferred), experience installing surveillance systems in commercial or government environments, and proper licensing and insurance for low-voltage and network installations. They must also be able to provide references for similar projects.

Vendors are strongly encouraged to participate in site walkthroughs at the five facilities. The deadline for vendors to complete any site walkthroughs is Friday, March 27th. Vendors wishing to schedule a site walkthrough must contact the county prior to this date.

The bid notice specifies various warranty terms, including a 1-year parts and labor warranty for steamers, a 3-year convection steamer door warranty, a 2-year limited parts and 1-year labor warranty for convection ovens, a 36-month parts and labor warranty for combi ovens for K12 schools, and a 3-year parts and labor warranty for heated cabinets and refrigerators. An additional 4-year compressor warranty is also mentioned for refrigerators.

The bid notice mentions pre-installation site surveys as a required item per location when purchasing specific equipment, with pricing based on mileage and additional charges potentially applying.

The furniture installation completion date is January 13, 2027.

The bid notice states that the government will handle invoices according to the prompt payment act 31 **** and 5 CFR part ****.

The bid notice mentions that manufacturers warranty shall be provided for appliances and a minimum of 1 year warranty for parts and labor is required for refrigerators, microwaves, and electric ranges. For washing machines and electric dryers, a minimum of 2 year warranty on parts is required.

The bid notice states that the government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The successful contractor will be the one whose quote is rated acceptable on technical, schedule and past performance, and provides the best value to the government. Best value will be determined by the quote that is technically acceptable and has the lowest total price.

Contractors must be registered in the System for Award Management (SAM) with no exclusions to be considered for award.

The bid notice states to please submit questions no later than March 03, 2026, 12:00 PM Central Standard Time.

The furniture installation completion date is July 27, 2026.

The bid notice specifies a minimum 1-year warranty for parts and labor for refrigerators and microwaves, a minimum 2-year warranty for parts for washing machines and dryers, and a minimum 1-year warranty for column lamps, TVs, and bluray players.

The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The successful contractor will be the one whose quote is rated acceptable on technical, schedule and past performance, and provides the best value to the government. Best value will be determined by the quote that is technically acceptable and has the lowest total price.

Contractors must be registered in the System for Award Management (SAM) with no exclusions in order to be considered for award.

The statement of work indicates that the vendor must complete the work on 1 freezer at a time to allow for the orderly change over of the freezers. All work at the site must be conducted during normal business hours of 7 am and 5 pm Monday through Friday unless scheduled in advance with facility staff. Contractors must notify the USDA technical POCs at least 1 week before anticipated start of the package implementation to ensure the plans work with the staff's schedule, and coordinate work schedules around other building projects.

The bid notice states that a minimum 90-day warranty on materials, equipment, and workmanship must be included.

Award will be made to the offeror representing the best value to the government, considering technical approach, price, and past performance. Award will not necessarily be made to the lowest priced offeror.

The bid notice requires that all responsible sources may submit a quotation which will be considered by the agency. Specific technical requirements and contractor requirements are detailed in the Statement of Work (SOW).

A site visit is scheduled for Wednesday, March 18, 2026, at 10:00 am CST. Please provide the names of the people requesting to attend along with the company which they represent to ***@***. *. * by 8:30 am on Wednesday, March 18, 2026.

Questions shall be submitted via email to ***@***. *. * and are due no later than March 17, 2025, at 4:00 pm central time.