Emergency Shelter Government Bids & RFPs

The period of performance begins August 2nd, 2026.

Invoices shall be submitted monthly in arrears, and payment will be made in accordance with the prompt payment act.

The contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

Contractors must be registered in the System for Award Management (SAM) at www. ***. *. * to be eligible for award.

The contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any sensitive personal information.

The VA HCHV team will conduct annual inspections of the facility and may conduct quarterly or unannounced inspections.

Failure to comply with contract terms and conditions, or failure to provide adequate assurances of future performance, may result in termination for cause.

The maximum aggregate value of orders that can be placed under this contract is equal to the dollar amount of 19,000 days. The guaranteed minimum award amount is equal to the dollar amount of 5 days. The size standard for NAICS code **** is $13. 5 million.

Bids will be publicly opened and read aloud on June 25, 2026, at 11:00 a. m. until 11:00 a. m. on the following dates at which time bids will be publicly opened and read aloud: . . . june 25, 2026 hvas service maintenance contracts

Proposals must be received by Friday, June 26, 2026, at 5:00 PM EST. he deadline for receipt of proposals is june 26, 2026, at 5:00 pm est.

Proposals will be evaluated based on technical approach (25%), deployment response capability (20%), experience qualifications (15%), housing unit quality (15%), ancillary support services (10%), cost proposal (10%), and local/regional availability (5%). evaluation description weight criteriatechnical demonstrated understanding of the countys emergency 25approach housing requirements. . .

Proposers must be qualified vendors demonstrating the capability to rapidly mobilize and deploy housing units and related resources on a 24-hour, 7-day basis. Vendor experience providing similar services for government agencies or large-scale emergency incidents will be considered. seeking proposals from qualified vendors to establish prepositioned, rapidresponse contracts. . .

The county reserves the right to require site visits from selected proposers as part of the evaluation process. he county reserves the right to require interviews, presentations, demonstrations, or site visits from selected proposers as part of the evaluation process.

Proposals may be rejected if not signed by an authorized individual, if unauthorized communication is attempted, or if trade secret designations are improperly applied to the entire proposal or pricing information. forms that are not signed may cause the submittal to be rejected.

Proposals must be submitted by Wednesday, July 8, 2026, at 4:00 p. m. Central Time.

Payments shall be made by State promptly after Grantee submits an invoice for services performed and the services have been determined acceptable by State's authorized agent. Invoices shall be submitted in a form prescribed by State, if applicable, and according to the following schedule: each month Grantee shall submit an expenditure report to Enterprise Grant Management System (EGMS) to request reimbursement and report expenditures.

Proposals will be evaluated on best value.

Eligible applicants are organizations that are a local unit of government or an organization registered with the Minnesota Secretary of State as a nonprofit corporation. Tribal governments are not eligible.

Failure to observe the terms and conditions in completion of the proposal is at the responder's risk and may, at the discretion of the state, result in disqualification of the proposal for nonresponsiveness.

Questions submitted by 4:00 p. m. CST on Wednesday, June 24, 2026, will be posted Friday, June 26, 2026.

Failure to observe the terms and conditions in completion of the proposal, failure to submit a required statement or to use the most current forms, or contact regarding this RFP with any state personnel outside of the grant programs team could result in disqualification.

The estimated available funding amount is $2,412,406.