The City of Longview is seeking proposals for an electronic ticket writing and e-citation system for its municipal court. The system should modernize ticketing workflows, improve integration with existing systems (InCode, TCM), and support real-time cloud syncing. Key features include user management, evidence attachment, court integration, and a public payment portal. Proposals are due by September 4, 2026. An optional virtual pre-proposal meeting is scheduled for August 6, 2026.
Submittals will be accepted until 3:00 PM on September 4, 2026. Respondents shall be responsible for delivery of the submittal to the Purchasing Department before the due date and time.
The city's standard payment terms are Net 30, meaning payment is due in 30 days upon receipt and acceptance of items ordered and a valid invoice.
The contractor shall warrant that all items/services shall conform to the proposed specifications and be free from defects in material, workmanship, and title for a period of not less than twelve (12) months beginning with the date of acceptance.
Proposals will be evaluated and ranked based on functional requirements (30%), technical integration (25%), security compliance (20%), cost (15%), and references/experience (10%). The city reserves the right to select the proposal that is determined to be in the best public interest.
Vendors must be experienced and qualified, demonstrating adequate financial resources, ability to comply with delivery schedules, satisfactory records of performance and integrity, and otherwise be qualified and eligible for an award.
The document does not explicitly detail penalties for specific breaches, but it does mention that failure to comply with certain requirements, such as insurance or cure notices, can lead to contract termination or other remedies available at law or in equity.
An optional pre-proposal meeting will be held virtually on August 6, 2026, at 10:00 AM Central Time.
The document does not explicitly require sample submissions as part of the initial proposal, but it does request a sample printed citation and examples of how photos or GPS coordinates are stamped onto records.
The document does not specify a deadline for challenges or objections to the RFP itself, but questions regarding the solicitation should be directed in writing by August 14, 2026.
Proposers not adhering to submission instructions may be disqualified. Nonresponsive proposals, including those not timely submitted or failing to meet material terms and conditions, will not be considered.
