Weather Insurance Government Bids & RFPs

The bid notice states that every vendor must provide a complete certificate of liability insurance (COI) as well as agree to and sign our hold harmless and vendor agreements when submitting a bid with Madison County Government. All these documents must be approved by safety and risk to proceed with any project. every vendor must provide a complete certificate of liability insurance coi as well as agree to and signour hold harmless and vendoragreements when submitting a bid with madison county government.

The bid notice states that failure to comply with any of these requirements may result in a rejection of a vendors bid. failure to comply with any of these requirements mayresult in a rejection of a vendors bid.

The bid notice states that failure to comply with any of these requirements may result in a rejection of a vendors bid. failure to comply with any of these requirements mayresult in a rejection of a vendors bid.

The bid opening date is June 16, 2026, at 2:00 PM CST. Deliveries shall occur between 7:00 AM and 5:00 PM, Monday through Friday, excluding city holidays, unless specific arrangements are made.

Payment will be made for goods delivered and accepted by the City within 30 days of completion, subject to receipt of an acceptable invoice.

The contractor warrants that all products supplied under this agreement are new, quality items that are free from defects, fit for their intended purpose, and of good material and workmanship. The specific warranty provisions applicable to this agreement are stated in attachment D.

The City will award purchase orders and contracts to the lowest responsive, responsible bidder.

The bidder must have operated continuously for a minimum of five years as an established firm in providing allweather asphalt mix materials and must submit proof of the required experience with the bid. The bidder must not have any outstanding lawsuits nor have been involved in any lawsuits during the last five years that may materially affect its ability to provide the work described herein. The bidder must not have any outstanding regulatory issues nor had any regulatory issues during the last five years that may materially affect its ability to provide the work described herein.

The bid notice does not explicitly detail penalties for non-compliance, but states that certain behaviors, such as lobbying or failing to adhere to contract terms, can lead to disqualification or termination.

If a protest is filed prior to the bid proposal due date, the city must be notified in writing of the alleged deficiency no later than five days before the due date. If a protest is filed after the bid proposal due date, a written notice of intent to protest must be filed within five calendar days of knowing the facts, and the written protest must be filed within seven calendar days of notifying the city of intent to protest.

Bidders may be disqualified and/or have their bid rejected for reasons including collusion, litigation against the city, arrears on existing contracts, lack of financial stability, failure to perform under previous contracts, failure to use city-approved forms, failure to adhere to RFB provisions, failure to submit bids on time or in the specified format, failure to adhere to ethical principles, failure to provide a cost summary, being debarred or suspended, failure to acknowledge addenda, or failure to provide unit pricing.