The Housing Authority of the City of Long Branch is seeking bids for Pest Control Services for a term of one year with an option to renew for an additional year. Bids must be submitted by June 10, 2026, at 10:00 a. m. to 2 Hope Lane, Long Branch, New Jersey 07740. The invitation for bids can be obtained electronically via www. ***. *. * must ensure their bid is received by the deadline, as late bids will not be considered. The contract will be awarded to the lowest responsible and responsive bidder. The successful bidder will be required to execute the contract within seven days of receiving the notice of award. Requests for clarification must be submitted in writing no later than May 29, 2026, at 10:00 a. m. to Allison Toy via email at ***@***. *. * pre-bid walkthrough is scheduled for June 1, 2026, at 10:00 a. m. at the administrative offices. Bidders must have a minimum of three years of prior verifiable satisfactory professional pest control experience, including experience with occupied apartment buildings. All bids must be submitted in a sealed envelope. Failure to abide by the instructions may lead to rejection of the bid.
The bid notice states that bids must be submitted by June 10, 2026, at 10:00 a. m. and that bids received after the deadline for any reason shall not be considered and will be returned to the sender.
The bid notice does not explicitly detail payment terms beyond stating that invoices shall be submitted by the tenth of each month to the housing authority's finance office and that failure to comply with this requirement will result in a delay in the processing of invoices. It also mentions that no partial payment will be made for any month if all the tasks specified are not completed.
The bid notice mentions that all material and workmanship must be guaranteed to provide the effect and/or service for which the original material and labor was intended to provide. For bed bug treatment, all treatments must be accompanied by a thirty-day warranty.
The bid notice states that the contract shall be awarded to the bidder who submits the lowest responsible and responsive bid.
Bidders shall meet the following minimum requirements: is authorized to do business in the state of New Jersey, is capable of providing the requested scope of services, is able to truthfully and accurately provide all information required on the qualifications statement, is approvable by HUD, possesses a valid pesticide application business license certificate, employs or retains certified commercial pesticide applicators for each employee who will be performing onsite service, and has a minimum of three years of prior verifiable satisfactory professional pest control experience, including experience with occupied residential apartment buildings.
The bid notice mentions that failure to complete assigned work on time may result in liquidated damages, termination of the contract for cause, and/or disqualification from future contract awards. It also states that if the contractor fails to complete the work within the timeframe specified, the contractor shall pay the housing authority as liquidated damages, the sum of five hundred dollars (****) for each day of delay, plus the cost of actual damage.
The bid notice states that it is highly recommended that contractors attend a pre-bid meeting to visit the job sites prior to the submission of a bid to familiarize themselves with all conditions affecting this work. It also mentions that bidders are invited and strongly encouraged to attend a pre-bid walkthrough of the sites on June 1, 2026, at 10:00 a. m.
The bid notice does not mention any requirement for sample submission.
The bid notice does not specify a deadline for challenging the bid or award.
The bid notice states that the failure to abide by these instructions in any way, including but not limited to the failure to submit all required documentation, may lead to the bid being rejected as nonresponsive. It also mentions that bids which appear unrealistic in terms of management commitments or are indicative of failure to comprehend the complexity of this invitation for bids and subsequent contract may be rejected.
