The City of Bay City is soliciting sealed proposals for DWSrf Lead Service Line Replacements (Bid ****). A mandatory pre-bid meeting will be held on Tuesday, June 02, 2026, at 10:00 a. m. at the Department of Public Works (DPW) located at **** Marquette Avenue, Bay City, MI **** at the pre-bid meeting is required to submit a bid. Sealed bids must be received by the Purchasing Department, City Hall, 301 Washington Avenue, Room 304, Bay City, MI, no later than 2:00 p. m. on Wednesday, June 17, 2026. Bids received after this time will be returned unopened. All bids will be publicly opened and read aloud at 2:00 p. m. on Wednesday, June 17, 2026. Bidders are responsible for checking www. ***. *. * for any addendums. The City reserves the right to reject any or all bids and to waive any irregularities. The contract will be awarded to a responsible and responsive bidder in the best interest of the City, not exceeding available funds. Several documents are required with the bid submission, including a signed proposal form, statement of bidders qualifications, equal employment opportunity compliance report, and debarment certification. A bid bond or certified check for 5% of the total bid amount is required for bids over $50,000. Questions regarding the bid must be submitted in writing via email no later than 3:00 p. m. one week prior to bid opening.
Sealed bids must be received in the purchasing department prior to 2:00 p. m. on Wednesday, June 17, 2026.
Unless otherwise provided in the contract, the City of Bay City's payment terms are net60 days for approved invoices.
Bidder expressly warrants that all the materials and articles covered by its bid or other description or specification furnished by the City of Bay City will be in exact accordance with the order, description or specification and free from defects in material andor workmanship, merchantable, and fit for its intended purpose.
The award of the contract, if it is awarded, will be to a responsible and responsive bidder whom the City Commission, in its sole discretion and judgment, determines will be in the best interest of the City of Bay City, and which will not exceed the funds available for the project.
To demonstrate its qualifications for the project, the bidder must submit, if requested, or be prepared to submit upon demand a sworn statement of the bidders legal organization, licensing and qualification to do business, including year organized andor incorporated and the names and address of officers, partners, shareholders or anyone owning an interest in the entity, background and experience of the principals of bidder, including a list of work of a similar nature to that covered in the proposal which has been completed by or is in progress by the bidder and the year in which the work was done the principal items of equipment owned by the bidder which he proposes to use on this project a list of trade and bank references and a financial statement evidencing the financial ability to successfully complete and properly execute the specified work.
If contractor fails to correct nonconforming work within a reasonable time, the owner may correct it. If the contractor does not proceed with correction of such nonconforming work within a reasonable time fixed by written notice from the city engineer, the owner may remove it and store the salvageable materials or equipment at the contractors expense.
There will be a mandatory prebid meeting on Tuesday, June 02, 2026, at 10:00 a. m. , at the Department of Public Works DPW located at **** Marquette Avenue, Bay City, MI 48706. The prebid meeting must be attended in order to submit a bid.
Any inquiry not received within seven 7 days of the date fixed for the opening of bids will not be given consideration.
Bids will not be accepted unless the bidder has attended the mandatory prebid meeting and signed the official attendance sheet. Failure to provide safety information, or providing inaccurate or incomplete information, may result in a rejection of the bid.
