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Proposals for HVAC preventative maintenance services are due October 28, 2025, 3:00 PM EST. Vendors must register on the SARTA website. An optional pre-proposal meeting is scheduled for October 7, 2025, 10:00 AM EST. Clarifications are due October 17, 2025, 3:00 PM EST. A final addendum, if needed, will be posted by October 21, 2025. The procurement will be made on a competitive negotiated basis. The contract will be awarded to the bidder whose proposal is most advantageous to SARTA. Proposals will not be publicly opened. Evaluation criteria include company information, key employees, references, familiarity with systems, planned service, prescheduled inspections, filter changes, emergency service, planning for major work, reporting, pricing, and accessibility. Additional documents, such as a W9 form, are required. Compliance with DBE requirements is also necessary.
Proposals for furnishing the products/services described herein will be received until: October 28, 2025, 3:00pm EST.
The contract will include the payment schedule. It is required by 49 cfr **** that prompt payments are required by the prime contractor to the subcontractors for satisfactory performance of the contracts no later than 30 days from receipts of each payment that sarta makes to the prime contractor, this also includes any retainage.
The contract will be awarded to the bidder whose proposal will be the most advantageous to SARTA in terms of all evaluation criteria stated elsewhere in the RFP.
Proposals for the requested services will be acceptable only if a person, firm, or corporation meets the following qualifications: adequate experience and verifiable history providing the work required and sought through this RFP, adequate equipment, personnel and financial resources to fulfill the agreement in a satisfactory manner within the time specified, subcontracting work tasks to other is allowed once approved ahead of time by the transit authority.
An optional preproposal meeting will be held on Tuesday October 7th at 10:00 AM at SARTA's main offices located at **** gateway blvd se, canton, oh ****. Sartas cornerstone and belden village transit centers will be available for vendors to view following the prebid meeting until 12:00 pm. The alliance transit center will be open for venders to view on October 8th from 10:00 am 12:00 pm. The massillon transit center will be open for vendors to view on October 9th from 10:00 am 12:00 pm.
Protest must be made in writing and addressed to the secretary-treasurer of SARTA's board of trustees no later than five 5 business days before the scheduled bid or RFP due date.
