Invitation to Bid for water wells on an as-needed basis. Sealed proposals are due by June 10, 2026, at 10:00 AM. The contract will be awarded to the lowest responsible bidder considering various factors including quality, delivery, and cost. Payment will be made via Visa Virtual Credit Card or check, typically within 30 days of invoice approval. Bidders must comply with Alabama immigration law and provide an affidavit of compliance. Criminal background checks are required for individuals with student access. The contract duration is one year with an optional two-year extension. Bidders must quote prices for drilling new wells and replacing existing pumps, including costs per linear foot for additional depth. Insurance requirements include comprehensive general liability and commercial automobile liability.
Sealed proposals will be received until Wednesday, June 10, 2026, at 10:00 AM.
Payment will be made in accordance with terms of payment in the minimum specifications. District personnel may choose to use a Visa purchasing card and epayables process for invoice payments. Payment is normally processed approximately thirty 30 days from final approvals of receipts and verified invoices.
The bidder expressly warrants that all articles, material and work offered shall conform to each and every specification, drawing, sample, or other description which is furnished to or adopted by the school district, and that it will be fit and sufficient for the purpose intended, merchantable, of good material and workmanship, and free from defect. The bidders further warrants all items for a period of one year, unless otherwise stated, from the date of acceptance of the items delivered and installed or work completed.
The following factors will be considered in determining the lowest responsible bidder: overall quality, conformity with specifications both general and specific, purposes for which materials or services are required, delivery dates and time required for delivery, unit acquisition cost, financial ability to meet the contract, previous performance, facilities and equipment, availability of repair parts, experience, delivery promise, terms of payments, compatibility as required, other costs, and other objective and accountable factors.
Bids will be accepted only from firms engaged on a full-time basis in the well drilling business and/or must be the manufacturer or the manufacturers authorized sales, installation, and service dealer for well pumps.
If the successful bidder fails to deliver within a reasonable period of time, the right is reserved to cancel the award and subsequent purchase order and purchase from the next lowest responsible bidder. The original bidder will be back charged the difference between the original contract price and the price the board has to pay as a result of the failure to perform.
Bidders will not be required to furnish samples at the time of bid opening, unless specifically called for. The board reserves the right to request samples after bid opening to assist in the evaluation of proposals submitted.
Any protest to the boards consideration of any bid must be submitted in writing and received by the purchasing director no later than five 5 calendar days after awarding date of the bid.
Bidders may be disqualified and rejection of proposals may be recommended for any but not limited to the following causes: failure to use the bid forms furnished by the board of school commissioners, lack of signature by an authorized representative on the bid form, failure to properly complete the bid form and vendor compliance, default on previous contracts, evidence of collusion among bidders, unauthorized alteration of the bid form.
