Vegetation Government Bids & RFPs

The bid submission deadline is Thursday, April 30th, 2026, until 4:00 p. m. local time, at which time said bids will be publicly opened. The successful bidder will be required to execute an acceptable performance and payment bond in the amount equal to one hundred percent (100%) of the contract price within thirty (30) calendar days of contract award notice.

The contract will be awarded as soon thereafter as practicable after the bids are publicly opened and read aloud.

Bidders must be licensed contractors as required by the Contractors Licensing Act of ****, and as passed by the 89th General Assembly of the State of Tennessee. Furthermore, the contractor should have the necessary licensing classifications as listed in the rules of Tennessee Board for Licensing General Contractors Chapter ****.

A mandatory pre-bid meeting will be held on Wednesday, April 15th, 2026, at 10:00 a. m. local time. The meeting will be held at the office of the Knox County Procurement Division, **** N. Central Street, Suite 100, Knoxville, TN **** must have a representative present at the mandatory pre-bid meeting for their bids to be considered.

Questions regarding this bid request shall be directed, in writing, to Brian Hubbs, Construction and Contract Specialist, no later than Friday, April 17th, 2026, at 4:30 p. m. local time.

The bids are due by April 16, 2026, at 2:00 PM ET. The contract award is expected within thirty days after the bid opening.

The bid notice states that payment terms are net 30 days unless an early payment discount is quoted. Invoices must be submitted as specified at the time of shipping authorization.

The contracted supplier warrants that the supplies provided are fit and sufficient for the purpose intended, are merchantable, of good quality, and free from defects. If the contract provides for construction or installation services, the contractor shall guarantee workmanship for a period of twelve months upon completion of work.

The lowest responsible bidder shall be determined based on the quality and performance of supplies, the ability and capacity of the bidder to perform, the ability to perform within the time specified, the character, integrity, reputation, judgment, experience, and efficiency of the bidder, the quality of previous performance, and the ability to provide future maintenance, repair parts, and services.

The owner may investigate the bidder's ability to perform, and the bidder must furnish information as requested. The owner reserves the right to reject any bid if the bidder is not properly qualified. Minimum requirements include adequate capital and credit, an efficient office force, an adequate field force, a record of amicable labor relations, and an adequate supply of applicable equipment.

Liquidated damages of **** per day will apply for exceeding the schedule after a notice to proceed is issued. The city may also terminate the contract for cause or convenience, and the contractor may be liable for reprocurement costs.

A prebid conference is optional and will be held on April 2, 2026, at 12:00 PM ET. Bidders are encouraged to familiarize themselves with conditions, which may require onsite observation.

Protests regarding the solicitation must be submitted in writing to the procurement manager within ten calendar days of the issuance of the invitation to bid. Protests regarding the intended award or award of a contract must be submitted within ten calendar days of the notification of intent to award or statement of award.

The bid notice states that proposals must be submitted on or before 2pm, April 30, 2026. or in electronic format to cari dillman, community services manager at or before 2pm, april 30, 2026.

The bid notice does not require sample submission. ull