Serving Board Government Bids & RFPs

Delivery is required on or before August 31, 2026.

Some items mention specific warranties, such as a 5 year warranty against breakage for certain Cambro bowls and mugs, and a lifetime warranty against rust corrosion for New Age dunnage racks. Specific warranty details for all items are not explicitly stated in a general clause.

Award will be made using the lowest price technically acceptable LPTA evaluation method considering technical capability, past performance, and price.

Vendors must be actively registered in SAM. gov at the time of quote submission. Technical documentation for any equal items proposed is required.

Submitting partial quotes will result in disqualification, as all 94 line items must be quoted. Partial quotes will not be accepted.

Bids must be received by July 23, 2026, 2:00 PM CT. Bids received after this time will not be considered.

Payment terms are net 30 days after final inspection and approval by the district. Invoices should be submitted to the OTC North Project Manager.

Bidder must submit a sample of the actual factory written warranty. If not specified, the product is assumed to be guaranteed for a minimum of one year from installation/delivery.

Each bid shall be awarded on the basis of the lowest and best bid from a responsive and responsible bidder which meets specifications, with consideration given to quality, conformity to specifications, suitability, delivery terms, service, and past performance.

The bidder must be qualified and insured and hold a current and active Florida Department of Business and Professional Regulation (DPBR) Commercial General Contractor license.

Failure to comply with terms may result in cancellation of the contract and removal from the district's bid list for one year.

A site visit is recommended and can be arranged with David Welch at **** or david. welch@okaloosaschools. com.

Failure to file a protest within the time prescribed in section ****, Florida Statutes, will constitute a waiver of proceedings.

Bids may be rejected for failure to acknowledge addenda, submitting more than one alternate per item, or failing to meet specific requirements.

Proposal responses will only be received before the time and date indicated. The response deadline is August 13, 2026, at 02:00 PM CT.

LEISD utilizes purchase orders for payment. Vendors must be willing to accept purchase orders provided electronically via email. Work shall not begin until a purchase order has been issued. Payment will be made after all completed and required documentation (service reports and invoices) have been received.

All parts must have the minimum original manufacturer's warranty. Refrigeration systems require a one-year warranty on parts and labor, plus an additional 5-year warranty replacement only on the compressor. All products are guaranteed free from defects and faulty workmanship for a minimum of one year after final acceptance.

The district does not award contracts on pricing alone. The district reserves the right to award the contract to the proposer who offers the best value and is in the best interest of the district. Evaluation criteria include purchase price (30 points), vendor reputation (10 points), quality (25 points), meeting district needs (25 points), past relationship (5 points), and Texas-based employment (5 points).

Offerors shall hold all necessary certifications and/or licenses to perform contract work within the specified cities in Texas. Copies of these certifications and/or licenses shall be included with the bid response. Vendors providing parts but not service are exempt from this requirement.

The district reserves the right to terminate any agreement for breach or default of the agreement by the vendor, including failure to meet schedules, deadlines, or delivery dates, or failure to make payments. The district also reserves the right to terminate for convenience.

Offerors are advised to familiarize themselves with existing conditions in the material and labor markets prior to submission of an offer. Offerors are strongly urged to make arrangements to visit and inspect the sites prior to proposing if the configuration, structure, condition, etc. , of the site will influence the proposal for contract performance.

Any proposal received later than the specified time shall be disqualified. Emailed and/or faxed submissions will not be accepted. Failure to provide required documentation, such as insurance certificates or W9 forms, may result in disqualification.

All interested contractors must respond by email before 10:00 a. m. PDT on 06/26/2025. before 10: 00 a. m. pdt on 06 26 2025

Contractors must have a current registration in the System for Award Management (SAM). To become a certified VOSB or SDVOSB, visit www. ***. *. * must have a current registration in the system for award management sam at https:sam. gov sam

Failure to provide the requested information will be considered nonresponsive and will not be considered a viable source. Failure to provide the information requested above items 1 11 will be considered non responsive and will not be considered a viable source.