Safety Communication Government Bids & RFPs

Delivery is requested ASAP after notice of award, receipt of purchase order, or authorized calls for delivery, unless otherwise specified. Bidders guaranteed delivery is days. The county reserves the right to reject any bids that propose a lengthy delivery schedule if the items are required promptly.

County terms of payment are 2 10 net 30. Bidder may offer alternate terms here: discount and alternate terms will not be used in award determination.

Lot 4 includes a 3-year Rhino Dock Plus Warranty for the dock only. Lot 13 includes a 3-year computer warranty for the Rhino Tab M4. All items delivered must be guaranteed against faulty materials and workmanship.

Awards may be made by individual item, grouped items or lot. The county reserves the right to reject any or all bids or any portion thereof. Delivery time may be a factor in determining the winning bidder.

The purchasing agent reserves the right before making award to make investigations as to whether or not the items, qualifications or facilities offered by the bidder meet the requirements set forth herein and are sufficient to insure the proper performance in the event of an award. The bidder must be prepared, if requested, to present evidence of experience, ability and financial standing.

Failure to deliver items or equipment that do not meet county specifications or are not received within the specified delivery time may be cause for cancellation of the order and vendor declared irresponsible. Any additional costs incurred by the county may be charged to original vendor.

Samples, when required, must be delivered prior to the bid opening and free of charge. Samples will be returned at bidder's expense and bidder is required to arrange for pick up.

Vendors protesting or disputing bid specifications must do so in writing during the bid opening period prior to the due date to be considered. Such protests must be in the possession of the Bureau of Purchase and Supplies three working days prior to the bids opening.

Failure to complete this bid in its entirety may result in disqualification. Copies obtained from any other source are not considered official documents and will be considered incomplete if missing addenda, if any, resulting in disqualification.

Responses are due no later than 1:45 PM CDT, July 21, 2026.

Payment will be remitted following receipt of monthly detailed invoice. Payment and invoice provisions can be found at www. ***. *. *

The contract period will be for one year with two one-year options to renew. The recurring costs section requests a 10-year cost schedule for maintenance and service warranty.

Proposals will be evaluated based on technical solution functionality (30 points), integration capability with Tyler CAD (20 points), implementation support project approach (20 points), vendor experience and qualifications (20 points), and cost (10 points).

Firms must have a minimum of five years of experience in providing similar services, experience managing projects of comparable size and complexity, and knowledge of and compliance with all applicable federal, state, and local laws.

Any protests and/or challenges to the bid process must be filed timely and pursuant to Sedgwick County's protest www. ***. *. *

Failure to comply with guidelines regarding questions and contact information may disqualify a proposer's response. Late or incomplete responses will not be accepted.

All bids shall be submitted and uploaded through HIEPRO prior to and no later than 2:00 p. m. HST on Tuesday, June 16, 2026.

The surety shall not be held liable beyond two 2 years of the project acceptance date.

The award of the contract shall be made to the responsible bidder whose total bid is the lowest.

Bidder must possess a valid state of Hawaii contractors license in the appropriate classification, C15 Electronic Systems.

The liquidated damages per working day for failure to complete the work on time shall be at **** per working day or as stipulated in the general conditions, whichever is higher.

A site visit will be held on June 1, 2026, at 1:00 p. m. at the Birkhimer tunnel. Contractors are to meet Mr. Antonio Querubin at the entrance of Birkhimer tunnel prior to 1:00 p. m. Please email Mr. Querubin at ***@***. *. * before 8:00 a. m. on Monday, June 1, 2026, to register for the site visit.

All requests for substitution, clarification of bidding documents, specifications and/or questions must be submitted via HIEPRO, prior to June 3, 2026, 2:00 pm.

Failure to complete the prequalification questionnaire, if sent to you, will be sufficient cause for the department to disqualify a prospective bidder.

The estimated cost of the proposed work is between $100,000 and $250,000.

The proposed implementation timeline indicates a mobilization phase from July ****, 2026, with program implementation from October to November 2026, and closeout in January 2027.

Evaluation criteria include demonstrated ability to source/deploy U. S. technologies, proven experience in program implementation and commercial partnerships, experience in relevant sectors, program execution capacity, ability to engage private sector partners, and ability to produce measurable results.

Vendors must demonstrate experience in tourism, environmental management, disaster preparedness, remote operations, or high-altitude logistics in Nepal for a minimum of 5 years. They must also show capacity for end-to-end program execution and ability to engage U. S. and Nepali private sector partners.