The tender is for natural gas firm and interruptible supply. Award will be made by lot to the responsive and responsible qualified bidder with the lowest cost for each lot, except for Lot 7. Lot 7 award will be made to the lowest responsive and responsible qualified bidder based on a comparison of total cost of the indexed price using futures pricing at bid opening to the fixed price submission. Tied bids will be resolved based on priority: certified New York State minority or woman-owned business enterprise (MWBE), certified New York State service-disabled veteran-owned business (SDVOB), certified New York State disadvantaged business enterprise (DBE), small New York State business, New York State vendor, small business (other than located in New York State), previous vendor. The contract term is up to 21 months, commencing December 1, 2025. The contract may be renewed for an additional three years. Purchase orders shall be made in accordance with the terms set forth in Appendix B. The contractor shall provide complete and accurate billing invoices to the facilities in order to receive payment. Payment will be based on an invoice used in the contractors normal course of business. Invoices should be sent to the Office of General Services (OGS) Business Services Center within ten business days after the first day of the following month. Bidders must review Executive Order 16 and 177 prior to submitting bids. Bidders must complete the certification form located within the solicitation certifying the status of their business operations in Russia, if any. Bidders must be registered in the New York State Vendor File. A vendor responsibility questionnaire must be completed. Contractors must provide insurance certificates. Additional documents are required (see Attachment 4). Participation criteria for MWBE and EEO are detailed in Appendix C.
The notice states invoices should be sent to the office of general services ogs business services center bsc within ten 10 business days after the first day of the following month.
The bid notice states payment will be based on an invoice used in the contractors normal course of business. each invoice must be itemized and include the following information: 1. a unique invoice number 2. nys contract number 3. contractors new york state supplier vendor id 4. purchase order number 5. po line number and description invoices without the above stated information will be returned to contractor to be completed as required in the paragraph above. payment will not be issued and will not be due and owing until a corrected invoice is received and approved by doccs.
The notice states contractor further warrants and represents that products, components or parts specified and furnished by or through contractor, whether specified and furnished individually or as a system, shall be substantially free from defects in material and workmanship and will conform to all requirements of the contract for the manufacturers standard commercial warranty period, if applicable, or for a minimum of one year from the date of acceptance, whichever is longer.
The bid notice states all lots with exception of lot 7 award shall be made by lot to the responsive and responsible qualified bidder with the lowest cost for each lot. lot 7 award will be made to the lowest responsive and responsible qualified bidder as follows: 1. determine the bidders with the lowest cost for fixed price lot a and indexed price supply lot b. 2. determine the lowest cost between the bidders determined in paragraph 1 using an evaluation that compares the total cost of the index price using the futures pricing at the time of bid opening to the fixed price submission. 3. award the lot to the bidder with the lowest cost as determined in paragraph 2.
The notice states bidders must conform to the terms set forth in the solicitation. if bidder intends to submit a bid that deviates from the requirements of the solicitation in any way, the proposed deviations should be submitted during the wrtitten questions period so they may be given due consideration prior to the submission of bids. material deviations including additional, inconsistent, conflicting, or alternative terms submitted with the bid may render the bid nonresponsive and may result in rejection of the bid.
