Keypads Government Bids & RFPs

The response deadline for this Sources Sought notice is Monday, May 11, 2026, at 3:00 PM CST.

The contractor shall provide hardware and software warranty, licensing, and maintenance support.

Responders must provide their company name, address, phone number, point of contact, CAGE code, company size status, and whether they are a U. S. or foreign-owned firm. They must also provide a written statement confirming they can meet the government's needs as specified in the Statement of Work, along with associated product literature and information on federal supply schedule contracts.

The notice does not mention the submission of samples.

The period of performance for this contract is 240 days from the performance start date, and work may be scheduled during the day or night, Monday through Friday and/or Saturday through Sunday. The contractor shall initiate work within 2 weeks of being contacted by the designated contracting officer's point of contact (POC) or designee. Timelines are subject to change due to VA Loma Linda Healthcare System's operational requirements. All time shall be approved in advance by the contracting officer's representative (COR). Allow 5 days for approval of any alternate working hours needed. The purchase order period of performance is 04/01/2026 - 03/31/2027.

Payment of services rendered under this contract shall be made in arrears upon satisfactory completion of each service and receipt of a properly prepared invoice submitted by the contractor to the payment address specified by contracting. Invoices shall reference the contract number and purchase order number, manifest numbers, provide a complete and accurate description of services/supplies delivered/rendered, including dates of performance, amounts, unit prices, extended totals, and any other data relevant for payment purposes. Payment shall be made on a monthly arrears for services provided during the billing month in arrears in accordance with FAR ****, para. i. All invoices from the contractor shall be submitted electronically in accordance with VAAR clause **** electronic submission of payment requests, through the Tungsten Network.

The award will be based upon a comparative evaluation of quotes in accordance with the simplified acquisition procedures of RFQ FAR 12. Comparative evaluation is the side-by-side pairwise comparison of quotes based on factors resulting in a contracting officer decision for the quote most favorable to the government. The following are the decision factors: price, and past performance, with price more important. Past performance will be based on CPARS andFAPIIS ratings. No rating in CPARS is equal to a neutral rating. The award will be made to the response most advantageous to the government.

Offerors must possess a 30-hour Occupational Safety and Health Administration (OSHA) safety card. Offerors must also have Air Link tube system certification, C7 low voltage system contractor, and C10 electrical contractor qualifications. Submissions must include a capabilities statement with qualifications proving all certifications and education required for the work being conducted in the SOW.

A site walk is established for Monday, 03/16/2026, at 09:00 PDT local. Please contact COR Jonathan McWhite at ***@***. *. *, ****, or **** ****, for coordination.

The bid notice states esponses to this ifb must be january 15, 2026, 10: 30 am received.

The bid notice states hhs system agency will make contract payments in accordance with chapter **** of the texas government code, commonly known as the texas prompt payment act.

The bid notice states hhsc shall not be obligated to select the bidder with the lowest price but shall make an award to the bidder who provides the best value to the state of texas.

The bid notice states o be considered for award, bidders must submit a comprehensive response which includes all required information and documentation as outlined in this ifb to ensure the bidder meets all requirements, possesses the required experience and qualifications, and has the capacity to provide the services described in this ifb.

The bid notice states hhsc will conduct one 1 optional onsite visit at the location specified below on the date and time identified in the procurement schedule cover page of this ifb or on the date and time established in subsequent addenda.

The response deadline is December 3, 2025, 10:30 AM.

Payment will be made in accordance with the pricing provided on exhibit c pricing sheet.

The award will be made to the bidder whose response offers the best value to the state based on all factors considered, including price.

The bidder shall have relevant experience required for the performance of the services as outlined in this ifb. The minimum experience required is five 5 years.

An optional onsite visit is scheduled for November 19, 2025, 10:00 AM.