Travel Package Government Bids & RFPs

The period of performance for the software update phase 1 is 60 days, and for the hardware and software update phase 2 is four months. The overall contract delivery period for lot **** is from May 25, 2026, to September 25, 2026. For lot ****, the period of performance is also from May 25, 2026, to September 25, 2026. For lot ****, the delivery lead time is 13 weeks from the date of award. The bid notice states, The bid notice states, 'Period of performance for this task is 60 days. ' and 'Period of performance for this task is four 4 months. ' and 'Period of performance from 25 may 2026 to 25 sep 2026' and 'ship to from date of lead time contractor 13 weeks'

The bid notice states, The contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order: 1 Document type. The contractor shall submit payment requests using the following document types: i For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher. ii For fixed-price line items a that require shipment of a deliverable, submit the invoice and receiving report specified by the contracting officer. b For services that do not require shipment of a deliverable, submit either the invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the contracting officer. iii For customary progress payments based on costs incurred, submit a progress payment request. iv For performance-based payments, submit a performance-based payment request. v For commercial financing, submit a commercial financing request.

The bid notice states, The contractor shall extend to the government the full coverage of any standard commercial warranty normally offered in a similar commercial sale at no additional cost to the government. and The warranty covers a period of months. Offeror is to insert number.

The bid notice states, Award will be made on a lowest price technically acceptable basis.

The bid notice states, In order to be eligible for award, firms must be registered in the system for award management SAM. and The offeror shall provide documentation from the original equipment manufacturer OEM confirming the offeror is an authorized reseller or distributor of the brand name item s quoted. and Quotations that take exception to the terms and conditions of this solicitation may be rejected. and The CMMC level required by this solicitation is: contracting officer insert: CMMC Level 1 Self CMMC Level 2 Self CMMC Level 2 C3PAO or CMMC Level 3 DIBcac. This CMMC level, or higher see 32 CFR part 170, is required prior to award for each contractor information system that will process, store, or transmit federal contract information FCI or controlled unclassified information CUI during performance of the contract.

The bid submission deadline is Thursday, April 16, 2026, at 11:00 am CST. The trip itself is scheduled from June 1 to June 5, 2026.

The University of Louisiana at Lafayette adheres to Net 60 payment terms. All other payment terms must be disclosed with the bid, as stricter payment terms may lead to bid rejection.

The manufacturers standard published warranty and provisions shall apply, unless more stringent warranties are otherwise required by UL Lafayette and specified in the solicitation. In such cases, the bidder and/or manufacturer shall honor the specified warranty requirements, and bid prices shall include any premium costs of such coverage.

The intent is to award this bid to the lowest responsible and responsive bidder. UL Lafayette reserves the right to award items separately, grouped, or on an all-or-none basis, as deemed in its best interest.

Bid submissions must be signed by a person authorized to bind the vendor. In accordance with Louisiana R. S. 39:1594, the person signing the bid must be a corporate officer, a member of a partnership, or an authorized representative with supporting documentation of authority. Bidders must also submit a certificate of insurance with the bid submission or provide specific policy details.

Failure to deliver within the time specified in the bid award will constitute a default and may be cause for contract cancellation. Where the university has determined the vendor to be in default, UL Lafayette reserves the right to purchase any or all goods or services covered by the contract on the open market and to surcharge the vendor with costs in excess of the contract price.

It is the responsibility of the prospective bidder to visit and examine the job site, take measurements to his/her own satisfaction and determine conditions under which work is to be done. To visit the job site and for further information, prospective bidders are to contact Lorita Raymond at ****.

Written inquiries must be received in the UL Lafayette Office of Purchasing no later than five (5) calendar days prior to the opening of bids.

The bid notice states that used or remanufactured equipment will not be considered for award.

The bid notice states that all items must be new. and experimental, prototype, or custom items will not be considered. and The use of gray market components not authorized for sale in the U. S. by the contractor is not acceptable.