Request for proposals for snack food vending services for specialty and middle schools. The contract will be for one year, with options to extend annually for up to four additional years. Suppliers must provide full-service vending, including modern, high-quality machines that comply with USDA Smart Snack regulations and Utah House Bill 402. Machines must accept various payment methods, including cashless options. Service is expected 24/7, with a 4-hour response time for service calls during business hours. Suppliers are responsible for machine maintenance, repair, restocking, and cleanliness. Proposals must include a program operation plan, product mix, equipment list, and signage. Award will be based on responsiveness, responsibility, competence, qualifications, and pricing.
The contract will be a firm fixed price contract. Consideration for bid price increases or decreases will be made only for extreme changes in market conditions, as determined and agreed upon by the CSD procurement officer and the supplier.
The award of contract, if made, will be to the suppliers who are responsive and responsible to all administrative and technical requirements of the RFP who has demonstrated competence and qualifications in regards to providing the services required the pricing for the services offered and who receives the highest rating based upon all of the criteria set forth in the RFP.
The proposing supplier must be properly licensed to do business in the state of Utah. Proposals will be evaluated based on responsiveness, responsibility, competence, and qualifications.
If additional information is requested, CSD will make arrangements for site visits to walk the premises and evaluate each location, as well as potential new locations.
CSD reserves the right to reject the low bid if the products bid are not equal to or better than the items listed on the price schedule and/or are not acceptable in appearance, durability, and performance applicable if samples are requested and evaluated.
CSD reserves the right to reject the low bid if the products bid are not equal to or better than the items listed on the price schedule and/or are not acceptable in appearance, durability, and performance.
