Polo Shirt Government Bids & RFPs

The bid opening date is July 15, 2026, at 12:00 PM. Bidders must ensure their bid package is uploaded to the e-procurement site by this deadline.

The township will pay by voucher. All ancillary charges must be included in the weekly rates, as the township will not honor extra charges.

All repairs, maintenance, size exchanges, and replacements are the vendor's responsibility at no additional cost to the township. Garments requiring repair or replacement must be returned to the employee within two weeks.

The township of Manchester will award this bid to the lowest responsible bidder.

Bidders must provide a completed experience and background questionnaire, including references. They must also have a valid business registration certificate.

All prospective bidders must provide representative sampling of the uniforms for examination by the department. Receipt of the uniforms must be no later than 15 days prior to the bid opening.

Failure to upload the bid package by the deadline, or receiving a bid document after the deadline, will result in non-acceptance. Failure to complete the experience qualifications questionnaire or provide requested information will be grounds for rejection.

Proposals are due July 14, 2026, at 2:00 p. m. local time. Items must be delivered within six weeks of the order date unless otherwise approved.

Invoices will be paid monthly following receipt and approval by the contract administrator. Payment is for services rendered according to the schedule.

The vendor warrants that all goods and services shall be free from defects in workmanship and materials. If an article is delivered damaged or incorrect, correction or replacement shall be performed at no additional charge within 30 days of delivery.

Proposals will be evaluated using a point system based on professional qualifications (20 points), past involvement with similar projects (30 points), proposed work plan (30 points), and fee proposal (20 points).

Vendors must submit professional qualifications, including organization details, personnel information, and firm history. Resumes and qualifications for all proposed project personnel, including subcontractors, are required.

No pre-proposal meeting will be held for this RFP.

All protests must be in writing and filed with the purchasing agent within 5 business days of any notices of intent.

Proposals may be disqualified if required forms are not included, if proposals are submitted late, or if attempts are made to contact individuals other than designated city contacts to influence the procurement decision.

Orders are to be delivered to Olivette by 08/21/2026.

Proposals will be evaluated based on compliance with the RFP, experience, and cost.

The business entity must affirm its enrollment and participation in a federal work authorization program, such as E-Verify, and provide documentation.

A sample uniform jersey or fabric swatch will be included with the bid proposal.

Proposals not received by the deadline, faxed, or emailed will not be accepted.

Proposals must be received by July 13, 2026, by 2:00 PM local time EST. Deliveries of items weighing 70 pounds or less are to be made to the FCPS warehouse between 7:00 a. m. - 12:00 p. m. and 12:30 p. m. - 2:30 p. m. local time, excluding weekends and holidays, unless a different location is specified on the purchase order. All shipments are to be f. o. b. destination.

Payments for bid items are normally approved at the board's regularly scheduled meeting on the fourth Monday of most months, provided bid items and invoices are received by the first Monday of the month. Payments may be made earlier to take advantage of cash discounts if advantageous to FCPS. Offeror may terminate the contract if FCPS fails to meet the specified payment terms.

The RFP shall be awarded to responsible and responsive offerors providing the best value. Criteria include cost proposal (sample pricing, discount) and technical proposal (reputation, meeting needs, references, experience, vendor location, variety of items offered). In determining the best value the following criteria shall be considered: points criteria 500 cost proposal sample pricing discount 500 technical proposal reputation of vendor and vendors goods and services the extent to which the goods and services meet the districts needs references and experience vendor location variety of items offered

Vendors must have a large inventory of items in their catalog or store. They should not require deposits. Vendors with a small inventory or sole source/specialty items may not be considered. A minimum of 3 school district references is required. Vendor must have a large inventory of items in catalog or in store that meets the districts needs.

Protests must be submitted in writing within 14 days after the aggrieved person knows or should have known of the facts giving rise to the protest. The protest shall be submitted in writing, within 14 days after such aggrieved person knows, or should have known, of the facts giving rise thereto.

Proposals may be rejected if they are late, unless specific conditions are met. Failure to provide documentation supporting resident bidder status upon request can lead to disqualification. Submitting proposals on company forms may result in rejection. Proposals submitted on company forms may be rejected.