The City of Huntsville is seeking bids for Maintenance, Repair, and Operations (MRO) supplies. The contract term is from award through September 30, 2027, with four one-year renewal options. Award will be based on best value, considering cost, quality, and reliability. Vendors must maintain a permanent place of business, have adequate personnel and equipment, suitable financial status, and appropriate technical experience. Submissions are due by August 20, 2026, at 2:00 PM CT. All questions should be directed to ***@***. *. * will be given to vendors with a storefront in Huntsville, Walker County, Texas. Delivery terms are FOB destination, freight prepaid and allowed for vendors without a local storefront.
Sealed solicitations must be received no later than 2:00 p. m. , Central Time, August 20, 2026.
All payments will be made by check net 30 days from when the correct invoices are received by the city's finance department.
The vendor shall warrant that all items/services shall conform to the proposed specifications and/or all warranties as stated in the uniform commercial code and be free from all defects in material, workmanship and title.
The city will award based on best value meeting the requirements for this service. The city reserves the right to award the most responsible and responsive bidder in the best interest of the city.
No prequalification of respondents is required. Before award of any contract can be approved, however, the city shall be satisfied that the respondent involved: 1 maintains a permanent place of business, 2 has adequate personnel and equipment to do the work properly and expeditiously, 3 has a suitable financial status to meet obligations incident to the work, 4 has appropriate technical experience, and 5 can submit a satisfactory performance record.
If the vendor fails to fulfill its obligations under this contract or violates any term or condition herein, the city may terminate the contract for cause upon five 5 calendar days written notice.
When requested, samples shall be furnished free of charge to the city. All samples will be returned when applicable.
Failure to comply with public information mandates can result in termination of business with the city. Violating city ordinances or failing to properly and timely perform obligations can lead to rejection of solicitation or contract termination.
Annual expenditures of MRO supplies and other related product have been estimated at 100,000.
