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This is a Request for Proposal (RFP) for Home Instruction Services for the **** school year, issued by the East Orange Board of Education. Proposals must be submitted by Tuesday, May 5, 2026, at 10:00 AM. The services required include in-person and virtual instruction for students who cannot attend regular school due to medical, behavioral, or disciplinary needs. Instruction must align with each student's Individualized Education Program (IEP) or general education plan and be delivered by certified teachers in compliance with New Jersey Department of Education regulations. Key responsibilities include providing instruction at the student's home or an approved location, maintaining attendance and instructional logs, collaborating with teachers, submitting progress reports, and adhering to confidentiality and child safety protocols. The contract period is from July 1, 2026, to June 30, 2027. Respondents must submit a cost proposal detailing any retainer, services included, flat rates, and hourly rates. Travel expenses will not be reimbursed. The evaluation process will use the TMC model, with value points assigned to technical (30%), management (30%), and cost (40%) criteria. Respondents must comply with various legal requirements, including affirmative action, Americans with Disabilities Act, business registration, political contribution disclosures, and non-collusion affidavits. Failure to submit required documents, including signed forms and a New Jersey Business Registration Certificate, may lead to disqualification. Electronic submissions are not accepted; proposals must be mailed, delivered by service, or submitted in person in a sealed envelope.
The bid submission deadline is Tuesday, May 5, 2026, at 10:00 AM. Proposals must be submitted in a sealed envelope to the office of the School Business Administrator.
Every effort will be made to pay vendors and contractors within thirty (30) to sixty (60) days, provided the Board of Education receives the appropriate documentation. The New Jersey Prompt Payment Law specifies a required payment date of ninety (90) calendar days from the date specified in the contract or from the receipt of a properly executed invoice or goods/services, whichever is later. Interest shall not be paid unless goods and/or services have been rendered. All payments are subject to approval by the Board of Education at a public meeting.
The district intends to award a contract to the respondent whose response is most advantageous, price and other factors considered, and who will provide the highest quality service at fair and competitive prices. The evaluation will be based on the TMC model, with value points assigned to technical (30%), management (30%), and cost (40%) criteria.
Respondents must be qualified providers of home instruction services and have certified teachers. They must comply with all applicable New Jersey Department of Education regulations, including affirmative action requirements, and provide a New Jersey Business Registration Certificate. A criminal history background check for employees who come in regular contact with students is also required.
The contract may be canceled or terminated by the contracting public agency, and all money due or to become due hereunder may be forfeited, for any violation of the antidiscrimination provisions of the contract. A penalty of **** may be deducted for each person for each calendar day during which discrimination or intimidation occurs. Businesses failing to provide a business registration certificate may be liable for a penalty of $25 for each day of violation, not to exceed $50,000.
The RFP does not require the submission of samples.
The RFP does not explicitly state a deadline for challenging the bid or its terms, but requests for interpretations must be received at least ten (10) days prior to the proposal opening date.
