This is a Request for Proposals (RFP) for a Retail and Commercial Development Consultant for the City of Danville, Virginia. Key dates include a pre-bid meeting on April 8, 2026, the last day for questions on April 22, 2026, and the bid opening on May 6, 2026. Proposals must include firm qualifications, project team details, collaboration approach, methodology, community impact statement, references, current workload, and anticipated timeline. Evaluation criteria include relevant experience, team expertise, innovation, understanding of the project, cost competitiveness, and past projects. Vendors must comply with all federal, state, and city laws, including equal employment opportunity and drug-free workplace policies. Insurance requirements include workers' compensation, comprehensive general liability, automobile liability, and professional liability. Indemnification clauses are also detailed. Vendors must also provide a Voluntary Product Accessibility Template (VPAT) and Vendor Accessibility Roadmap for information technology compliance.
The bid opens on Wednesday, May 6, 2026, at 4:00 PM. The notice does not specify a separate delivery deadline for the proposals, but they must be submitted by the bid opening date. The bid notice states closing datetime: 5/6/2026 4:00 PM.
The bid notice outlines evaluation criteria including relevant demonstrated experience and success with similar retail, food, beverage, and entertainment recruitment projects (20%), team expertise and qualifications (15%), creativity and originality of approach (15%), depth of understanding of project (20%), cost competitiveness of services relative to proposed fees (15%), and quality and relevance of references and past projects (10%). The bid notice states This scoring rubric will be used to evaluate proposals submitted in response to the RFP. Each criterion is assigned a weight, and proposals will be scored on a scale of 1-5 based on how well they meet expectations.
To be considered for selection, responding firms must submit a complete proposal that includes firm qualifications and relevant experience, project team details, approach to collaboration, methodology and work plan, a community impact statement, references and past project examples, current workload and capacity, and an anticipated timeline and milestones. The bid notice states To be considered for selection, responding firms must submit a complete proposal that includes the following components: 1. Firm qualifications and relevant experience.
The bid notice mentions that in case of default by the vendor, the city may procure the commodity or services from other sources and hold the vendor responsible for any excess costs occasioned thereby. It also details conditions under which the city may declare the forfeiture of the contract and the contractor's rights, including the contractor's liability for excess costs if the city completes the work. The bid notice states In case of default by the vendor, the city may procure the commodity or services from other sources and hold the vendor responsible for any excess costs occasioned thereby.
The bid notice mentions prebid wednesday april 8, 2026 at 11:00am which implies a site visit or pre-bid conference. The bid notice states prebid wednesday april 8, 2026 at 11:00am.
The last day for questions is Wednesday, April 22, 2026, at 5:00 PM. The bid notice states last day for questions wednesday april 22, 2026 at 5:00pm.
