This is an invitation for bid for on-call property maintenance services for The Woodlands Township. The contract period is for 36 months, starting June 1, 2026, and ending May 31, 2029. Services include tree removal/trimming, property services (mowing, trimming, blowing, trash can/recycle can services, debris removal, fence/gate repair, mailbox installation/removal), and pressure washing/minor building repair. Bidders must submit sealed bids by 1:00 PM CST on Friday, May 1, 2026, at **** Technology Forest Blvd, The Woodlands, TX **** questions are due by 1:00 PM CST on Friday, April 24, 2026, and should be submitted in writing to ***@***. *. * will be issued for any clarifications. Bidders must complete all spaces in the bid proposal column, indicating either initials for exact specifications or a description of any deviation. Any qualification or exception submitted by the contractor pertaining to the specifications and bid items may be cause for rejection. A list of subcontractors must be submitted with the bid. The contract is tax-exempt. Invoicing will be on a per-location basis, and payment will be remitted within 30 days of receipt of an approved invoice. Bidders must provide a notarized statement of qualifications, references, and proof of insurance. A bid bond of $5,000 is required. For bids exceeding $25,000, a payment bond and performance bond will be required after award.
The contract for these services, if awarded, shall be for thirty-six (36) months, June 1, 2026 - May 31, 2029. The bid notice states, unit prices shall remain in effect for the length of this agreement June 1, 2026 May 31, 2029.
The bid notice states, The township will remit payment for each invoice to the contractor within 30 days of receipt of an approved invoice, unless the township disputes any portion of the invoice, and the contractor is not in default under the provisions of this contract.
The Woodlands Township reserves the right to reject any or all bids, including without limitation, the rights to reject any or all nonconforming, nonresponsive, unbalanced or conditional bids and to reject the bid of any bidder if the Woodlands Township believes that it would not be in the best interest of the project to make an award to that bidder, whether because the bid is not responsive or the bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the Woodlands Township.
The bid notice requires bidders to submit a notarized statement of qualifications, including information about the firm's experience, contracts on hand, licenses, character of work performed, and any past failures or defaults. It also requires a list of 5 projects of similar size and scope, and details on any pending lawsuits or charges filed against the firm.
The bid notice states, If, through inspection and verification, in the Woodlands Township's opinion, work, as defined by the specifications, has been carried out to an insufficient standard, the work shall be carried out again by the contractor without creating a backlog to other maintenance schedules and at the expense of the contractor.
The bid notice states, All questions are to be received no later than Friday, April 24, 2026, at 1:00 p. m. CST.
