Analog Government Bids & RFPs

Award evaluations will be made using the lowest price technically acceptable LPTA criteria per DFARS **** 70 A 1.

Offerors consideration for award of contract shall be given only to authorized distributors of the original manufacturers item represented in this solicitation. If you desire to be considered as a potential source for award of this contract, proof of being an authorized distributor shall be provided on company letterhead signed by a responsible company official and sent with your offer to the procurement contracting officer.

The payment instructions are provided via Wide Area Workflow (WAWF). wide area workflow payment instructions ( jan 2 - 7g20 it and telecom network: analog voice products hardware and perpetual license software contact information 4 **** anc see email ***@***. *. * item unique identification and valuation jan 2023 19 inspection of supplies fixed price aug **** 2 wide area workflow payment instructions jan 2023

The government will issue an order resulting from this solicitation to the responsible offeror whose quote results in the best value to the government, considering both price and non price factors. The following factors will be used to evaluate quotes in order of relative importance: 1 price. 2 past performance. 3 supplier performance risk as described in dfars **** ****.

The ultimate awardee of the proposed contract action must be an authorized repair source. If you desire to be considered as a potential source for award of this contract, proof of being an authorized distributor shall be provided on company letterhead signed by a responsible company official and sent with your offer to the procurement contracting officer.

Award of the proposed contract action will not be delayed while an unauthorized source seeks to obtain authorization.

Digital and analog audio playback/recording equipment repair service is due within 4 to 6 weeks of the contractor receiving the machines. Digital and analog audio within 4 to 6 weeks of contractor playbackrecording equipment repair receiving machines.

A one-year warranty for parts and workmanship is required after delivery and acceptance of the equipment. he contractor shall provide a one 1 year warranty for parts and workmanship after delivery and acceptance.

The contractor shall provide certified technicians with at least three years of experience designing, manufacturing, repairing, or maintaining audio equipment. he contractor shall provide certified technicians with at least three 3 years of experience designing, manufacturing, repairing or maintaining audio equipment.

Delivery must be made in accordance with the instructions to bidders and the specifications. If delivery instructions do not appear on the order, it will be interpreted to mean prompt delivery. The county must be notified twenty-four 24 hours in advance of delivery.

Payments cannot be processed by the county until contract items have been delivered in satisfactory condition with an invoice referring to the purchase order number and mailed to the bill-to address indicated on the purchase order. The county will pay the proper amounts due within sixty 60 days of receipt by the county of the invoice with any requested supporting documentation and approval of the invoice by the Ulster County Comptroller.

All items shall be guaranteed for a minimum period of one 1 year against defective parts and workmanship. If defects occur during this time, the defective equipment shall be replaced or corrected by the successful bidder without cost to the county, except where it shall be clearly shown that the defect is due to misuse and not to faulty manufacture, or installation, construction, or workmanship.

Awards will be made to the lowest responsive, responsible bidder, as will best promote the public interest, taking into consideration the reliability of the bidder, the quality of the materials, equipment, supplies, goods and/or services to be furnished, their conformity with the specifications, the purposes for which required, and the terms of delivery.

The county reserves the right to make such investigation as it may deem necessary or advisable to determine any bidders ability to do the work, and the bidder shall furnish to the county, on request, all data and information pertinent thereto. The county reserves the right to reject any bid if such investigation fails to satisfy the county that the bidder is fully qualified to do the work. Financial instability of a bidder may be cause for nonaward.

Should the successful bidder fail to meet a delivery date required by the specifications, the county director of general services has the discretion to cancel the order and terminate the contract. In such event, the county will assume no responsibility for any expense or loss to the successful bidder because of such cancellation or termination.

Samples, when required, must be submitted strictly in accordance with instructions, otherwise, bid may not be considered. If samples are requested subsequent to bid opening, they shall be delivered within ten 10 days of the request, or as directed, for bid to have consideration.

Any errors in the bid award that are the fault of the county must be forwarded, in writing, to the Ulster County Department of General Services within five 5 working days of the notification of award.

Bids that do not have all applicable lines filled in on bid sheet may be disqualified as nonresponsive. Failure to sign certification and signature form or failure to include necessary bid deposit will automatically render a bid unacceptable.