This is a Request for Proposal (RFP) from the Texas Historical Commission (THC) for roof replacement at the French Legation State Historic Site. Proposals must be submitted electronically via email to ***@***. *. * by June 18, 2026, at 2:00 PM CST. The bid opening will be public on June 18, 2026, at 2:00 PM CST at 311 E 14th St, Austin, Texas 78701. The contract will be awarded to the respondent whose proposal best serves the project needs and provides the best value to the state, based on criteria including project plan, price proposal, comparable experience, and assigned staff qualifications. Respondents are responsible for all costs associated with proposal preparation and submission. Proposals are subject to the Texas Public Information Act. Additional documents such as subcontractor acknowledgments, bid bonds, payment bonds, and performance bonds are required at various stages of the process.
Proposals must be received by the datetime specified in section 3. 1 Schedule of Events, which is June 18, 2026, at 2:00 PM CST. The email receipt date and time stamp will be used as the official receipt time. The Texas Historical Commission reserves the right to reject late submittals. The proposal price is firm for acceptance for ninety 90 days from the RFP closing date unless the RFP otherwise specifies.
The document mentions payment bonds and final payment affidavits, indicating that payments will be made according to the contract terms. It also states that any payments due under this contract will be applied towards any debt owed to the state of Texas, including delinquent taxes and child support. Progress payments and final payments are detailed in Exhibits XIV and XV, respectively.
The document mentions warranty provisions as a best value factor to be considered in determining the best value to the state, but it does not specify a duration or details of the warranty required for this particular bid.
The Texas Historical Commission will award a contract to a respondent whose proposal best serves the project needs, according to the proposal criteria listed in sections **** and ****, and which provides best value to the state, as described in section 3. 13. The scoring criteria include project plan (30%), price proposal schedule (20%), respondents comparable experience (30%), and respondents assigned staff qualifications and references (20%).
Respondents must carefully read the information contained in the scoring criteria sections and submit a complete response to all questions. Incomplete responses may be considered nonresponsive and subject to rejection. Specific qualification requirements include providing a project plan, price proposal schedule, comparable experience (minimum of five and a maximum of six projects completed within the past five years), and resumes for assigned staff, including the project manager and site superintendent.
The document mentions liquidated damages as a provision of the contract. It also states that failure to timely provide required insurance certificates and bonds shall be grounds for disqualification of proposal and forfeiture of proposal security. Additionally, making a false statement as to corporate tax status is a material breach of contract, and a false statement in the proposal can void the submitted proposal or any resulting contracts.
Exhibit X, the Preproposal Conference Form, indicates that a preproposal conference was held and attendees understand the proposal requirements. The French Legation State Historic Site is located at 802 San Marcos Street, Austin, TX 78702. While a preproposal conference is mentioned, a mandatory site visit is not explicitly stated as a requirement for all bidders.
Any bid protest must be in writing and received in the care of the Executive Director within five working days after the bidder is notified that the award of a contract is forthcoming or otherwise knows, or should have known, of the occurrence of the action which is protested.