Faq Government Bids & RFPs

Quotations submittals are due by June 12, 2026, at 16:30 p. m. The contract will be expected to commence within 30 days after award.

The contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Embassy's payment office, whichever is later. Invoices must be accompanied by a signed copy of the maintenance checklist.

The U. S. government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.

Offerors shall be registered in the SAM system for award management database prior to submittal of their offer/proposal. Offerors must also complete and submit ****, Section I (Pricing), Section 5 (Representations and Certifications), and additional information as required in Section 3.

The contract includes clauses for contract terms and conditions, and the quality assurance plan outlines procedures for addressing unsatisfactory performance, which may lead to appropriate action under the inspection clause.

A site visit is not explicitly mentioned as mandatory or optional, but the text implies that the contractor may need to investigate the site if they disagree with a complaint.

There is no mention of sample submission in the provided text.

The request for information deadline is on 06/02/2026. Offerors/RFQ clarification is from requesting June 04, 2026, 14:00 p. m.

Failure to be registered in SAM at the time of proposal submission may deem the offeror's proposal to be considered non-responsible and no further consideration will be given.

The services are to begin on September 1, 2026, and the cleaning is to take place during the school year according to the Monroe 2 Orleans BOCES school holiday calendar for the period of September 1, 2026, to June 25, 2027.

Standard payment terms are net 30 days, with options for early payment discounts. Inaccurate invoices will not be considered for payment until corrected, and payment terms will be applicable from the date the accurate invoice is received.

The successful bidder guarantees their products against defective material or workmanship and agrees to repair or replace any damages or marring occasioned in transit. Every unit delivered must be guaranteed against faulty material and workmanship for a period of at least one year from the date of delivery.

Awards will be made to the lowest responsible bidder, taking into consideration the reliability of the bidder, the quality of the materials, equipment, or supplies to be furnished, their conformity with the specifications, the purposes for which required, and the terms of delivery.

All bidders must document three or more years in the business of providing cleaning services. In determining the qualifications of a bidder, the record of performance of any similar contract previously entered with any other public body will be considered.

If the successful bidder fails to deliver as ordered, or within the time specified, or fails to make replacement of rejected articles, the school district may purchase from other sources and the successful bidder agrees to reimburse the school district promptly for excess costs occasioned by such purchases. A contract may be canceled at the successful bidder's expense upon nonperformance of contract.

If the vendor requires a site visit, they should contact wendy vergamini, director of procurement, to schedule one.

The school district reserves the right to request a representative sample of the item quoted upon either prior to the award or before shipment is made. If the sample is not in accordance with the requirements of the specification, the school district may reject the bid or cancel the contract.

Monroe 2 Orleans BOCES reserves the right to reject any bid not following the above bid instructions or not meeting the specifications and general conditions. A contract may be canceled at the successful bidder's expense upon nonperformance of contract, and cancellation may result in removal from mailing lists for future proposals.