Texas Tech University (TTU) is seeking proposals for retail supplies to be provided to various locations on its Lubbock and Amarillo campuses. The contract is expected to begin upon the last signature and last for four years, with potential for four one-year renewals. Key requirements include providing a detailed pricing and discount structure, adhering to specific packaging and labeling standards, maintaining Material Safety Data Sheets (MSDS) for hazardous products, and complying with all applicable laws and regulations. Proposers must be able to provide a full range of reports via internet access and must notify TTU of product recalls within six hours. Electronic invoicing through FTP is required for Hospitality Services. The university emphasizes the importance of food safety practices and expects a three-hour response time for complaints and inquiries during business hours, with weekend availability also necessary. TTU encourages proposers to identify value-added benefits such as scholarships, internships, research collaboration, or financial commitments. Proposals must be submitted electronically through the TechBid system by May 5, 2026. The evaluation process will consider vendor qualifications, product offering scope, service and distribution support, pricing, and value-added services. TTU reserves the right to modify, rescind, or revoke the RFP and to accept or reject any or all proposals.
The proposal due date is May 5, 2026, at 4:00 PM Central time. The contract term is anticipated to begin the date of the last signature and expire four years from that date, with potential for four one-year renewal terms.
Payment will be made on or before thirty (30) working days after receipt and acceptance of the statement. All payments will be made by ACH. The proposer is prohibited from delaying or ceasing deliveries or other services due to late TTU payments.
The contract will be awarded to the proposer or multiple proposers providing the best value to TTU, considering factors such as purchase price, reputation, quality of goods or services, extent to which needs are met, past relationship with TTU, impact on HUB compliance, total long-term cost, and any other relevant factor a private business entity would consider.
Respondents will be evaluated on their demonstrated ability to successfully perform the services, including experience providing retail or institutional supplies to public universities, colleges, or governmental entities, length of time in business, organizational stability, references from higher education or public-sector clients, and expertise in managing multi-department or multi-location accounts.
Protest procedures are outlined, and any actual or prospective proposer who believes they have been aggrieved in connection with the solicitation, evaluation, or award of a contract may formally protest to the assistant vice president and chief procurement officer. The URL for protest procedures is provided.
During fiscal year 2025 (September 1, 2024 - August 31, 2025), approximately $700,000 worth of products were purchased under the current contract.
