Camp Gear Government Bids & RFPs

Completion date is 16 weeks from the date of equipment delivery. School summer vacation runs from June 15 to August 26, 2026. Coordination must be made with the district to plan for outages of each building. Long weekends, holidays breaks, and second shift are options to consider completing this work.

Payment will be made by the school district after presentation of a vendors invoice, which must be submitted subsequent to delivery andor performance of the work or services.

Whenever, within one year of the final acceptance of the apparatus, equipment, supplies, materials, work or services by the school district, the contractor is notified in writing by the school district that any item of apparatus, equipment, supplies, material, andor workmanship has proven defective or is not meeting the specification requirements, the bidder shall immediately replace, repair or otherwise correct, as the school district may determine, the defect or deficiency without cost to the school district.

It is the intention of the school district to award the project to the bid of the lowest responsive and responsible bidder kind, quality and materials being equal, provided the bid has been submitted in accordance with the requirements of this rfp. References and prior work performed for chariho regional school district will be used in the bid evaluation process. MBE/WBE participation compliance with 15% MBE participation is part of the selection criteria.

The bidder shall submit the following data with the proposal: 1. The successful bidder must, upon request, furnish evidence of financial responsibility. 2. A list of other installations of similar equipment specified herein, which the school district may easily visit for inspection. 3. A plan, with elevations, showing any variations in design, arrangement, sizes and the like which bidder proposes to furnish as different from those called for in the specifications. 4. Cuts of each item proposed as alternate equipment to that specified, with a list of any variation from specified methods and details of construction and from specified designs.

The school district may, subject to the following provisions, by written notice of default to the contractor, terminate the whole or any part of this contract in any one of the following circumstances: 1. if the contractor fails to make delivery of the supplies or to perform the services within the time specified herein or any extensions thereof or if the contractor fails to perform any of the other provisions of this contract, or fails to make progress such as to endanger performance of this contract in accordance with its terms and in either of these two circumstances does not remedy such failure within a period of 10 days after receipt of notice from the director of administration and finance specifying such failure.

This project requires a mandatory prebid site visit on june 17, 2026 at 10:00 am at chariho career tech center 459 switch road, wood river junction, ri ****.

The school district reserves the right to require any bidder to submit a sample either before or after the awarding of the bid to ascertain whether or not the product will be suitable for the purpose for which it is to be used.

No bid will be considered from any person whose performance on any previous contract with the school district has been unsatisfactory in the opinion of the school district. Under R. I. Gen. Laws ****, all contractors associated with this bid shall undergo a national and state criminal background check. The contractor shall ensure that no person who has any disqualifying information as that term is defined in R. I. Gen. Laws **** shall work on the bid.

Deliveries shall be f. o. b. destination and completed within five 5 days after receipt of order.

Payment will be based on any invoice used in the contractor's normal course of business, provided it is legible and contains all required information. Prompt payment discounts allowing less than thirty 30 days for discount to apply shall not be considered as a cost factor in the evaluation of bids.

The contractor shall unconditionally guarantee the materials and workmanship of all products furnished and/or services provided for a period of at least one 1 year from date of acceptance.

The city intends to award a contract to the responsive and responsible bidder whose bid is the lowest best value offer to the city on the basis of grand total bid price.

It shall be the bidder's responsibility to prove to the satisfaction of the city that they maintain adequate stock to properly service the account of the city and make deliveries within the time stipulated herein.

If the contractor fails to deliver within the time period, the city reserves the right to purchase functionally equivalent items in the open market and charge any excess above bid costs to the delinquent contractor.

Samples requirement: yes, if requested. Samples submitted by bidders on items which they have received an award may be retained by the city until the delivery of contracted items is completed and accepted.

The city reserves the right to reject any bidder who fails to demonstrate sufficient facilities and experience to perform the services as specified herein. Bidders who are in arrears or in default to the city of Rochester upon any debt or contract, or who are defaulters, as surety or otherwise, upon any obligation to the city or have failed to perform faithfully within the prior two 2 years of any contract with the city may be disqualified.

The city has spent approximately $2,000 per year on this contract.