The Metropolitan Entertainment Convention Authority (MECA) is requesting proposals for tent rental services for the NCAA Men's College World Series. Proposals must be submitted by January 29, 2026. The contract term is for one year, with potential for four renewals. Payment terms are net 30 days. The successful bidder must provide insurance. The bid will be evaluated based on company profile, pricing, service and support, and financial considerations. Liquidated damages of $500 per day will be assessed for late tent setup.
The tents must be setup by noon on June 10, 2026, and removed no later than 6:00 pm on June 24, 2026. The success bidder must have tents setup in place by noon on June 10, 2026 through June 22, 2026. tents must be removed no later than 6:00 pm on June 24, 2026.
Payment terms will be net 30 days from installation and acceptance by MECA. Payment terms will be net 30 days from installation and acceptance by meca.
The bidder shall warrant that the components of this RFP to be purchased for the facility shall be new and of good and workmanlike quality and fit for the use intended. he bidder shall warrant in the contract that the components of this rfp to be purchased for the facility shall be new and of good and workmanlike quality and fit for the use intended.
Proposals will be evaluated based on the company profile, pricing, service and support, ability to agree to the requested contractual terms and conditions and financial considerations. proposals will be evaluated based on the following criteria: a the company profile, background, experience, and references of the proposing party b pricing c service and support d ability to agree to the requested contractual terms and conditions and e financial considerations.
The bidder must provide information about the company, including the company name, address, telephone number and contact person, a brief company history, a list of subcontractors, and references. he bidder should provide information about the company, including the following information: 1. company name, address, telephone number and contact person. 2. brief company history, which can be in the form of a company brochure. 3. subcontractors a minimum of 50 of the scope of work must be performed by the bidding company. meca will not accept bids where more than 50 of the work is being subcontracted. in order that meca may be assured that only qualified and competent subcontractors will be retained for the service, each bidder shall submit with hisher name a list of all subcontractors that the bidder intends to use. no change shall be made in the list of subcontractors after the receipt of proposals, unless agreed to in writing by meca. 4. references bidders shall supply a list of three references that you have provided similar productservice for, including names and telephone numbers of the customers contact person. provide a brief description of productservice for each reference listed. 5. resumes bidder shall provide resumes or bios of key staff assigned to the project highlighting qualifications and experience. information must include all relevant certifications andor training.
Liquidated damages of **** per day after June 10, 2026, will be assessed if tent setup is not completed. liquidated damages of **** per day after june 10, 2026, will be assessed if tentsetup is not completed, unless discussed and approved with meca.
The final questions deadline is Monday, January 26, 2026, 10:00 AM. final questions deadline monday, january 26, 2026, 10: 00 am
This is a lump sum, not-to-exceed, agreement. his is a lump sum, nottoexceed, agreement.
