The City of Moscow, Idaho is soliciting proposals for solid waste transportation and disposal services for nonhazardous municipal solid waste (MSW) and tires. Waste will be transported from the City's Solid Waste Processing Facility (SWPF) transfer station to a permitted RCRA Subtitle D landfill. The initial contract term is from November 5, 2026, to September 30, 2031, with options for two additional five-year renewals. Proposals are due by May 1, 2026, at 5:00 PM local time. Key requirements include providing all necessary equipment, labor, and management, complying with all applicable laws, and taking responsibility for waste upon trailer connection. Proposers must submit a cover letter, business structure details, experience examples, a price proposal, a landfill plan, a transportation plan, an alternate operations plan, an implementation schedule, insurance and bonding information, references, and details on any past breach of contract claims or litigation. Proposers are responsible for their own expenses in preparing the proposal. The selection committee will evaluate proposals based on total cost, relevant experience, proposed plans, and references. Inquiries must be submitted in writing by April 15, 2026. A proposer site visit opportunity is scheduled for April 10, 2026.
The deadline for proposal submission is May 1, 2026, at 5:00 PM local time. The initial contract is set to begin on November 5, 2026.
The bid notice states that the City shall pay the contractor for performance of its obligations under the agreement, with the service fee calculated based on adjusted unit prices for transport and disposal, multiplied by the tonnage delivered. Payments are to be made within thirty days of receiving the invoice. The contract also details fuel cost adjustments and potential service fee increases or decreases under specific conditions.
The bid notice does not explicitly detail a warranty period for the services provided. However, it does mention that contractor responsibilities include maintaining equipment and facilities in good working order and repair.
The bid notice states that a selection committee will evaluate and numerically rate each responsive proposal. The award will be based on the following criteria: total cost of requested services (50 points), relevant experience providing similar services (20 points), proposed transportation, disposal, and alternate operations plan (20 points), and references from current and/or prior clients (10 points), totaling 100 points.
Proposers must be qualified firms or individuals with a minimum of five years of management experience in similar operations. They must also demonstrate experience providing similar services to other municipalities or entities and have principals or employees committed to the contract. Additionally, proposers must own or have a substantial financial interest in a permitted RCRA Subtitle D landfill, or identify a publicly owned landfill with a guaranteed agreement.
The bid notice outlines penalties for contractor defaults, including liquidated damages for Class A, B, C, and D defaults, which can be daily amounts or a percentage of service fees. Failure to comply with insurance requirements or trailer provision and storage requirements can also lead to penalties or contract termination.
A proposer site visit opportunity is scheduled for April 10, 2026, at 11:00 AM local time. This visit is noted as optional.
The bid notice does not mention any requirement for sample submission.
The bid notice specifies that final questions are due by April 15, 2026. This is the deadline for seeking clarification on the RFP.
The bid notice does not provide an estimated total monetary value for the services.
