Confidential Government Bids & RFPs

Responses to this RFI are due by 10:00 AM EST, June 15, 2026.

Proposals must be received no later than 4:30 PM on Friday, June 12, 2026.

Cash discounts may be offered for prompt payment, but will not be considered in determining the low proposer. The payment date is calculated from the receipt of invoice or final acceptance of goods, whichever is later.

Proposals shall be evaluated based upon: data migration (15%), proposers comprehension of the required scope of services (30%), work prior experience in similar projects (15%), professional qualifications (10%), total proposed price (10%), proposers demonstrated capabilities (10%), and client references (10%).

Proposers must provide a statement of qualifications including firm history, professional staff experience, authorized signatories, experience with case management systems, and at least two references from similar projects.

In the event of a breach by the contractor, the contractor shall pay to the county all direct and consequential damages caused by such breach.

Conditional proposals will not be accepted. Failure to satisfy the county that the proposer is properly qualified may result in rejection. Proposals may be rejected for failure to follow the specified format.

The bid notice states that sealed bids for digitization of police records are due until Tuesday, June 30, 2026, at 9:00 a. m. Electronic bids must be entered into the bidnet mitn procurementsystem or emailed to ***@***. *. * on, or before 9:00 a. m. , Tuesday, June 23, 2026.

The bid notice states that invoices will be paid on a net 30 basis from the date of invoice.

The bid notice mentions that where applicable, warranty information should be indicated on the bid form.

The city reserves the right to accept the bid that is in the best interest of the city, including bids that are not for the lowest amount.

Prior experience with digitizing and cataloging microfilm is required. Participation in prior law enforcement records management association conferences and familiarity with police records case number association, retention concerns, and experience working with larger case loads is desired.

A scheduled walkthrough of the records location will be made available for prospective bidders on Tuesday, June 23rd, 2026, at 10:00 am EST at the Mount Clemens Fire Department, 2 Dickinson St. Mount Clemens, MI ****.

Samples of articles, when required, shall be furnished free of cost, of any sort, to the City of Mount Clemens. Samples of articles selected may be retained for future comparison.

Failure to enter all requested information in the appropriate space on the appropriate form, including references, release of liability waiver, and noncollusive affidavit, may disqualify your offer.