Confidential Government Bids & RFPs

The bid notice states that this is a public notice posting of an agency decision for a single source procurement and it is the Florida Department of Law Enforcement's intended decision to award the referenced single source to Pen Link Ltd.

The bid notice states that proposals must be received no later than June 18, 2026, at 3:00 PM.

The bid notice indicates that the county shall make payment within 20 business days of an undisputed invoice for services rendered and accepted, less potential deductions.

The bid notice states that proposals will be evaluated to determine whether they meet all the requirements of the RFP, with a consultant selection board ranking proposals based on adherence to the RFP, experience and qualifications, pricing and cost effectiveness, reporting and monitoring capabilities, and compliance with regulations and sustainability efforts.

The bid notice states that contractors responding to this RFP shall meet the following minimum qualifications: hold all licenses required by the state of California and the County of Lake, maintain general liability insurance, maintain workers compensation insurance, maintain automobile liability insurance, demonstrate experience providing janitorial services for commercial, government, or law enforcement facilities, and comply with all Sheriff's Office security procedures and confidentiality requirements.

The bid notice mentions that in case of default by the successful respondent, the county may procure the articles or services from other sources and may deduct from any monies due the difference between the price named in the purchase order and the county's subsequent cost to obtain substitute articles or services.

The bid notice states that a mandatory pre-bid walkthrough will be conducted on June 12, 2026, at 10:00 a. m. , and attendance is required to submit a responsive proposal.

The bid notice states that a bid protest must be filed no later than seven days after the date of the notice of intent to award letter and/or formal bid opening, holidays accepted.

The bid notice states that the absence of required information may render the proposal nonresponsive and may be cause for rejection, and failure to comply with security requirements may result in removal from the facility or termination of the contract.

The vendor must agree to deliver within 3 to 7 business days of receiving an order request.

Payments shall be made within **** days of receipt of proper invoices for work completed the previous month. There will be no penalty for late payments.

The proposal will be evaluated based on bidders past experience performance (30 points), bidders cost of services (50 points), bidders ability to undertake the entire scope of work (10 points), and bidders ability to comply with bid instructions (10 points). Riverbay retains the discretion not to award any contract, and/or to determine in its sole judgment, the lowest qualified bidder.

The contractor shall include a list of the last five projects that it managed of similar facilities, scope, size cost of work, with customer reference contact information. Provide if project completed on budget, project schedule, actual project duration, quality of workmanship and if project specs were met. Provide copy of onsite safety plan.

There will be no penalty for late payments.

Any material omission of fact, or any false, misleading, or inaccurate representation set forth in response to the questionnaire set forth in appendix b shall be grounds for immediate termination of this contract. In addition, it is expressly agreed that riverbay shall be entitled to recover any additional cost or expense it may incur arising from any inaccurate representation or material omission of fact.

The bid closing date is June 11, 2026, at 2:00 PM MT. The district will only accept and consider electronically submitted bids received by this deadline through the www. ***. *. * electronic solicitation portal.

Invoices will generally be paid within thirty (30) days following the district representative's approval. Invoices received from the vendor pursuant to this agreement will be reviewed and approved by the district's representative, indicating that services have been rendered in conformity with the agreement, and then will be sent to the finance department for payment. Invoices for services provided shall be submitted directly to the district's accounts payable department within thirty (30) days of completion of services.

It is the district's intention to award the vendor which offers the lowest overall pricing for shredding services for one to four 65-gallon bins at the three district locations. Award shall be made to the most responsive and responsible vendors meeting the specifications and deemed to be in the best interest of the district.

Consideration will be given to the firm that shows the most well-rounded, relevant experience, applicable list of references, and completeness in your response. The district's selection committee will be looking for a history of commitment to owner and project interests, willingness to be a team player, keeping a project within budget and an ability to coordinate multiple points of view into a successful project.

Questions regarding this IFB must be in writing and may only be directed to the district via BidNet any time after the issuance of this IFB through and including 2:00 p. m. MT on June 2, 2026.

Communication with a district employee other than the procurement agent named below until an award has been announced may disqualify your bid from consideration. Any proposal deemed to be collusive, or a sham proposal will be rejected and reported to authorities as such. Modifications to this document, attachments or addenda will be considered invalid will not accepted in any format by the district, and may be cause for disqualification.