Firm fixed-price contract for quarterly and annual fire sprinkler inspections at multiple school locations in Okaloosa County, FL. Contract period: Jan 12, 2027 to Jan 11, 2030, with renewal options. Bids due Dec 8, 2026, 2:00 PM CT. Mandatory site visits required. Bidders must have 3 years of experience and provide references. Level 2 screening required for personnel. Insurance and licensing per Florida statutes required. Emergency repairs with 2-hour response time. Price adjustments based on CPI/PPI, max 3% increase.
Each inspection shall be conducted during the designated month by the last day of the month. Three (3) quarterly inspections January, April, and October and one (1) annual inspection July shall be conducted for each contract period.
Payment will be made according to the prompt payment act after items are received, inspected, and found to comply. Payment will be made according to the prompt payment act after the items awarded to a vendor have been received, inspected, and found to comply with award specifications.
In the absence of a sample warranty, the board assumes a minimum one-year guarantee. In the absence of sample guarantee the board will assume product is guaranteed for a minimum period of one year from date of installation and/or delivery.
Each bid shall be awarded on the basis of the lowest and best bid from a responsive and responsible bidder. Each bid shall be awarded on the basis of the lowest and best bid from a responsive and responsible bidder which meets specifications.
Bidders must have at least 3 years of experience in similar scope and provide two references. The bidder is required to have at least 3 years of experience in general contracting work of similar scope and magnitude of the specified job.
Failure to correct deficiencies within 10 days may result in contract cancellation and removal from bid list. Unless the stated deficiencies are corrected within ten (10) days, a recommendation will be made to the school board of okaloosa county for immediate cancellation and removal from the districts bid list.
Bidders are responsible for visiting all locations prior to submitting their bid. The bidder is responsible for visiting all locations prior to submitting their bid to determine the number, location and condition of equipment.
Failure to file a protest within the time prescribed in section ****, Florida statutes, will constitute a waiver. Failure to file a protest within the time prescribed in section ****, Florida statutes, will constitute a waiver of proceedings under chapter 120.
Bids received after the bid opening date/time will be rejected as non-responsive. All bids received after the time indicated will be rejected as non responsive and returned unopened to sender.
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