Smart Office Government Bids & RFPs

Proposals are invited from qualified entities.

Capabilities packages must be received no later than 2 July 2026 at 3:00 PM Eastern Time. capabilities packages submitted in response to this sources sought synopsis must be received at the following email addresses no later than 2 july 2026 at 3:00 pm eastern time.

Firms responding should indicate required source iaw rfo 8, socioeconomic status 8a with graduation date, sdvosb, edwosb, wosb, small business, and or hubzone. firms responding should indicate required source iaw rfo 8, socioeconomic status 8a with graduation date, sdvosb, edwosb, wosb, small business, andor hubzone.

Emails without a subject or with a suspicious subject or attachments may be deleted. Attachments with files ending in . zip or . exe are not allowable and will be deleted. if this subject line is not included, the email may not get through email filters at wpafb. filters are designed to delete emails without a subject or with a suspicious subject or attachments.

Quotations are due by 23:59 local time GMT+5 on July 6, 2026. No quotations will be accepted after this time.

Payment terms are net 30 days from the date of receipt and acceptance of services by the requiring office and a vendor's proper invoice. Electronic invoices must be submitted directly to tbilisifmovouchering@state. gov.

Award will be made to the lowest priced, acceptable, responsible offeror.

Offerors shall be registered in the SAM system for award management database at www. ***. *. * prior to submittal of their offer/proposal. Failure to be registered at time of proposal submission may deem the offeror's proposal to be considered non-responsible.

Failure to be registered in the SAM system at the time of proposal submission may deem the offeror's proposal to be considered non-responsible.

The anticipated implementation date is November 1, 2026.

Invoices for items ordered, delivered and accepted shall be submitted by the contractor directly to the payment address shown on the purchase order/contract. Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after invoice or delivery, whichever occurs last. Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after invoice or delivery, whichever occurs last.

The submission requirements include 'Warranty'.

The evaluation criteria include compliance (10 weight), cost (25 weight), delivery and training (15 weight), experience (25 weight), and support (25 weight).

The county may make such reasonable investigations as deemed proper and necessary to determine the ability of the bidder/offeror to perform the services/furnish the goods and the bidder/offeror shall furnish to the county all such information and data for this purpose as may be requested. The county may make such reasonable investigations as deemed proper and necessary to determine the ability of the bidder/offeror to perform the services/furnish the goods and the bidder/offeror shall furnish to the county all such information and data for this purpose as may be requested.

In case of failure to deliver goods or services in accordance with the contract terms and conditions, the county, after due oral or written notice, may procure them from other sources and hold the contractor responsible for any resulting additional purchase and administrative costs. In case of failure to deliver goods or services in accordance with the contract terms and conditions, the county, after due oral or written notice, may procure them from other sources and hold the contractor responsible for any resulting additional purchase and administrative costs.

Questions are due by June 15, 2026.

Failure to submit any of the required information may result in the bid being deemed nonresponsive. Failure to submit any of the required information may result in the bid being deemed nonresponsive.

Pilot deployment on 10 vehicles by Q3 2026. Full fleet deployment completed by November 30, 2026.

The document does not specify payment terms. It mentions that proposals should include a cost proposal detailing total cost of ownership for implementation, licensing, hardware, integrations, training, adoption support, and ongoing maintenance.

The document does not explicitly state a warranty period. However, it mentions ongoing support SLA after acceptance with defined prioritization and uptime response/resolution targets, and failure to meet targets will result in service credits/liquidated damages.

Proposals will be evaluated based on Technical Solution Approach (35 points), Project Plan Implementation Timeline (20 points), Vendor Experience Qualifications (15 points), Cost Proposal (20 points), and Migration Cutover Risk Continuity Plan (10 points).

Proposers must provide evidence of comparable deployments and staff capability, including case studies or references for account-based fare collection with smart card/open payment and SaaS back office, resumes for key staff, and certifications/compliance evidence (SOC 2 Type II, PCI DSS).

Failure to meet SLA targets will result in service credits/liquidated damages applied per the agreement. Failure to deliver section 3. 10 obligations on schedule is subject to service credits/liquidated damages.

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The document does not specify a challenge deadline. It mentions that the municipality will not be responsible for proposal preparation costs, nor for costs including attorney fees associated with any administrative, judicial, or otherwise challenge to the determination of the highest ranked proposer and/or award of contract and/or rejection of proposal.

Failure to sign the proposal is grounds for rejection. Failure to submit any required acknowledgment or commitment outlined in section 4. 10 will result in the proposal being deemed nonresponsive and removed from further consideration. Proposals without a migration cutover plan will be nonresponsive for the alternate.