The Township of East Brunswick is seeking quotations for cloud-based faxing and secured email services for its IT department. The services should eliminate the need for analog lines and fax hardware, provide secure file exchange for sensitive documents, and handle 1 terabit of files. The solution must meet specific security requirements including HIPAA encryption, SOC 2 Type II, GDPR, FERPA, ISO ****, and PCIDSS compliance. Quotes are due by April 8, 2026, at 11:00 a. m. The contract period is for three years, commencing May 1, 2026. Bidders must provide proof of NJ business registration and complete a W9 form. Insurance requirements include workers' compensation, general liability, automobile liability, professional liability, and errors and omissions insurance. Quotations will be evaluated based on price and other factors, including experience, technical expertise, and knowledge of the township.
The bid notice states that quotes must be received by the township's designated contact person by 11:00 a. m. prevailing time on April 8, 2026. quotes must be received by the townships designated contact person, via email, mail, or handdelivery, by 11:00 a. m. prevailing time on april 8, 2026.
The contractor shall invoice the township's IT department annually for the services provided. The contractor shall invoice the townships it department annually for the services provided.
The bid notice states that quotations will be evaluated on the basis of the most advantageous, price and other factors considered. Quotations will be evaluated on the basis of the most advantageous, price and other factors considered.
The bid notice states that the product must support the township's IT security requirements as outlined in the document. The product must support the townships it security requirements as outlined below:
The bid notice states that a business organization that fails to provide a copy of a business registration as required, or that provides false business registration information, shall be liable for a penalty of **** for each day of violation, not to exceed $50,000. a business organization that fails to provide a copy of a business registration as required, or that provides false business registration information, shall be liable for a penalty of **** for each day of violation, not to exceed 50, 000, for each proof of business registration not properly provided under a contract with a contracting agency.
