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The Abilene Independent School District is soliciting proposals for concession supplies for Shotwell Stadium and Annex. Proposals must be received by June 10, 2026, 11:00 AM CT, either electronically or by hard copy. Late proposals will not be accepted. Vendors are required to submit required documents and forms. Communication with AISD personnel during the proposal process is prohibited and may result in disqualification. All communication should be directed in writing to Lisa Metcalf, Director of Purchasing. Awards will be made to responsible vendors whose proposals are determined to be the best value to AISD. The contract period is one year, with the option to renew for three additional one-year terms. Vendors must provide a percentage discount off MSRP or list price for items not individually listed in the proposal. Minimum expiration date for accepted items is 2 months. Vendors must not deliver products without a signed purchase order. Vendors are responsible for all costs related to proposal preparation and submission. AISD reserves the right to cancel the RFP, reject or negotiate modifications, reject or disqualify proposals, award contracts for individual products or services, and negotiate separately. Evaluation criteria include purchase price, reputation, quality of goods/services, meeting district needs, past relationship, impact on HUB compliance, total long-term cost, and principal place of business/employment in Texas. Vendors must comply with various certifications, including conflict of interest, antitrust, felony conviction notification, insurance, DEI, terrorist organizations, boycotting energy companies, firearm and ammunition industries, foreign-owned companies, contracting information, and noncollusion.
The bid notice states that completed sealed proposals must be received on or before 11:00 AM June 10, 2026. Late proposals will not be accepted.
The bid notice states that awards will be made to the responsible vendors whose proposals isare determined to be the best value to AISD.
The bid notice states that a responsible vendor means a vendor with adequate financial resources or the ability to obtain such resources, who can comply with the delivery requirements, and who is a qualified and established firm regularly engaged in the type of business that provides the goods andor services herein.
The question deadline for this proposal is stated in the event details as May 28, 2026, 02:00 PM CT.
The bid notice states that a proposer may be disqualified before or after AISD opens proposals upon evidence of collusion with the intent to defraud, upon evidence of intent to perform other illegal activities for the purpose of obtaining an unfair competitive advantage, upon evidence of debarment and suspension, or upon indebtedness to the district. Nonresponsive proposals and deviations/exceptions stipulated in vendors response may also result in disqualification.
