Audio Recorder Government Bids & RFPs

Delivery days ARO. delivery days aro.

Electronic invoice and receiving report combo submitted through PIEE WAWF. any order resulting from this request for quotation will require electronic submittal of invoice and receiving report combo through piee wawf.

Only authorized distributors of the original manufacturer's item will be considered. offerors consideration for award of contract shall be given only to authorized distributors of the original manufacturers item represented in this solicitation.

Changes after award will have consideration costs deducted. changes or requests for changes after award will have consideration costs deducted on modifications.

Substitutions without approval are prohibited. no substitution of items shall be made until the navicp mech contracting officer has notified and approval has been given by issuance of a written change order.

Deliveries will be made during regular school hours to district locations as requested on purchase orders. deliveries will be made during regular school hours to the district locations as requested on their purchase orders.

Standard payment terms are net 30 days. standard payment terms standard n30days

All equipment must carry a minimum 90-day manufacturer warranty. all equipment bid on must carry a minimum 90 day manufacturers warranty.

Award recommended to the lowest responsive and responsible bidder. the award for cooperative multimediaaudio visual equipment will be recommended to the lowest responsiveand responsible bidders

Bidders must be authorized manufacturer representatives and provide three customer references from NYS school districts, BOCES, or public bodies. all bidders shall be an authorized manufacturers representative for the bid equipment and bidders are required to provide three customer references from nys school districts, boces, or public bodies

Contract may be canceled at bidder's expense for nonperformance. a contract may be canceled at the successful bidders expense upon nonperformance of contract.

Vendor is responsible for delivering samples if requested. vendor is responsible for delivering samples if requested.

Questions must be received no later than five business days prior to bid opening. questions must be received no later than five 5 business daysprior to the bid opening.

Bids may be rejected if forms are not completed as instructed or if bidder submits more than one bid per item. bids submitted may be rejected if bid forms are not completed as instructed and submission of more than one bid per item or more than one bid package shall be deemed collusion and all bidsreceived from the submitting bidder shall be rejected.

Responses are due Thursday, November 5th 2026, by 3:00 PM MST. the responses are due thursday, november 5th 2026, by 3: 00 pm mst

Firms must be responsive and responsible qualified firms. requesting information rfi from responsiveand responsible qualified firms

Proposals must be received by November 5, 2026 at 5:00 PM. The document states: submittal closing: thursday, november 5, 2026, at 5: 00 pm and no postmarks will be accepted.

Proposers must demonstrate experience with comparable audiovisual design projects. The document states: list three 3 comparable audiovisual design projects completed within the last five years, including references.

The preproposal meeting is mandatory. The document states: attendance at the preproposal meeting is required to submit this proposal and preproposal meeting: wednesday, october 14, 2026 at 10 a. m.

Protests must be submitted within 5 business days of the notice of intent to award. The document states: any protest must be submitted in writing by an actual proposer within five 5 business days of the citys notice of intent to award.

Proposals found ineligible or incomplete will not be considered. The document states: any proposal found ineligible or incomplete shall not be considered for selection and faxed or emailed proposals or modifications will not be considered.