AI helper
The Santa Clara County Office of Education (SCCCE) is seeking proposals for an Event Management System. The selected vendor will provide a system with capabilities for event setup customization, registration forms, attendee engagement, payment processing, roles and permissions, integration, pricing, and training support. Vendors must demonstrate experience in government, education, or public sector organizations, ensure PCI compliance and data security, and provide comprehensive training and support. Proposals must be submitted by Wednesday, May 20, 2026, at 3:00 PM PST. The evaluation criteria include cost, experience, technical approach, support and training, and timeline. The contract term is from July 1, 2026, to June 30, 2027, with four one-year extension options. SCCCE reserves the right to accept or reject any or all proposals.
The bid notice states that sealed RFPs are due to the SCCCE by Wednesday, May 20, 2026, at 3:00 PM PST. The bid notice also states it is the sole responsibility of each bidder to ensure that proposals are delivered to the address above by the specified deadline.
The bid notice states that Selection of a proposal will be based on the following criteria to equal 100 points: Criteria Value Cost Proposal 25 points Experience and track record 15 points Technical approach/solution 25 points Support and training 25 points Timeline/work plan 10 points.
The bid notice states that upon request by the Santa Clara County Office of Education (SCCCE), a bidder whose proposal is under consideration for the award may be required to submit, promptly and to the satisfaction of the SCCCE, evidence demonstrating the bidder's: professional licenses or certificates financial resources experience organizational capacity to perform the contract.
The last day to submit questions is Wednesday, May 6, 2026. Responses to questions will be shared with all known prospective respondents via an addendum to be published on Wednesday, May 13, 2026.