Rink Management Government Bids & RFPs

The vendor is required to complete installation of the equipment at least seven (7) days prior to opening to the public, allowing sufficient time for the creation of the ice surface. All equipment is to be removed within five (5) days of closure.

Invoices for services will be submitted to the city in accordance with the contract terms.

The vendor shall provide a repair kit for minor repairs caused by skaters. Major repairs shall be performed by the vendor or vendor representative at no additional cost to the city, assuming proper precautions are taken. Skates that do not pass inspection at the end of each season shall be replaced prior to the following year's opening.

Proposals will be evaluated on qualifications/experience of firm (30 points), proposed ice making/rink design and project schedule (30 points), and pricing/cost (40 points).

Proposals must provide the names, titles, and current contact information for no fewer than three (3) references. The proposing entity's experience and qualifications with regard to designing, installing, and dismantling ice-making equipment during the last 24 months for events of similar size and scope will be evaluated.

The evaluation committee may request a site visit from the submitting entity.

Questions deadline is August 12, 2026.

Failure to comply with any declarative statements (must, shall, will) may result in disqualification. Unauthorized contact with city representatives after solicitation posting may also lead to disqualification.

The submission deadline for proposals is August 5, 2026, at 3:00 PM local time. The event itself will run from December 3rd to December 20th, 2026.

Invoices must be itemized to match approved bid proposal price sheets and accompanied by all mandatory backup documentation. The city reserves the right to withhold payment on disputed invoice portions.

This contract will be awarded under a best value evaluation framework to the responsive and responsible proposer whose proposal is determined to be the most advantageous to the city, taking into consideration both technical merit and cost. It will not be awarded solely on the basis of the lowest price.

Bidders must submit fully executed, signed, and completed copies of mandatory statutory certifications and background forms, including a Statement of Bidder's Qualifications and Vendor Responsibility Form Questionnaire. The city seeks a qualified event design and planning firm with proven performance in similar projects.

Any unauthorized communication violating the cone of silence shall result in the immediate disqualification of the offending bidder's proposal as nonresponsible and may lead to temporary or permanent debarment from future municipal bids.

A mandatory site walkthrough will be held on July 22, 2026, at 10:00 AM at 29 Le Count Place, New Rochelle, NY ****.

Failure to submit all required executed documents at the exact time of bid opening is a fatal defect that cannot be cured and will result in immediate rejection as nonresponsive. Violations of the cone of silence can lead to disqualification and debarment.

Bids must be received electronically through the procurement and contracts division supplier portal until 1:30 pm on Tuesday, july 21, 2026.

Bidders must be qualified.

A pre-bid meeting has been scheduled for 10:00 am on tuesday, june 30, 2026 at the floyd adams jr. complex, 20 interchange court room 104, savannah ga **** to address any questions and or issues that may arise.

The board of purchase reserves the right to reject any and all proposals and to waive formalities.