This is an Invitation for Quotation (IFQ) from the City of Austin for pressure-treated southern yellow pine lumber. Quotes must be submitted via email to ***@***. *. * by April 20, 2026, at 4:00 PM. Items quoted must meet or exceed City of Austin specifications. The City is exempt from federal excise and state sales tax. All quotes must be on a FOB destination basis. The City may award based on individual line items, categories, or aggregate price, with the award going to the lowest offer meeting minimum requirements. Samples may be requested within 10 working days. The City reserves the right to terminate the contract at any time. Payment terms are within 30 days of receipt of properly documented invoices and satisfactory delivery. The contractor must comply with all applicable federal, state, and local laws, including non-discrimination and non-retaliation policies. Nonresident bidders and manufacturers may be subject to reciprocal preferences. A wage theft certification is also required.
The bid is due on April 20, 2026, at 4:00 PM.
The bid notice states that payments shall be paid to the contractor within thirty (30) days contingent upon the application of payment discounts, from the date of receipt by the City's authorized contact of properly documented invoices, and on the condition that the contractor has delivered the goods and/or performed the services to the satisfaction of the City.
The bid notice states that all goods and services covered by this contract shall conform to the specifications, drawings, samples or other descriptions furnished by the City and shall be merchantable, fit for the purpose intended, of best quality and workmanship and free from all defects. The City shall have the right of inspections and approval and, in addition to its other rights and remedies, reject and return goods or require reperformance of services at contractor's expense if defective or not in compliance with the City's specifications and/or scope of work. Defects shall not be deemed waived by the City's failure to notify contractor upon receipt of goods or completion of services or by payment of invoice.
The bid notice states that the City may compare quotes based on the prices for individual line items, the prices for categories of line items, the aggregate price, or other award basis that is most advantageous to the City. The City will choose the basis of competition that best meets the City's needs for the resulting contracts. Award will be made to the lowest offer meeting any minimum requirements set forth in the solicitation.
The bid notice states that the lowest offer will be reviewed to ensure any minimum qualifications stated in this solicitation are met. If any minimum qualifications are not met, the City will move to the next lowest offer and repeat the process. The City reserves the right to require references from the lowest offeror prior to contract award to confirm minimum qualifications.
The bid notice states that upon request, the offeror shall submit an exact replica of the goods to be provided per specification. This sample shall be provided within 10 working days after request by the City. Samples must be provided at no cost to the City, will be retained by the City, and may be used for use in assuring compliance with materials specifications after award. Failure to supply samples when requested shall subject the offer to disqualification from consideration for award.
The bid notice states that offerors shall notify the person listed on the cover sheet in writing of any omissions, ambiguities, inconsistencies or errors in the solicitation prior to the offer due date and time. Any complaint regarding this solicitation shall be emailed to the contact listed on the solicitation cover sheet.
