Backlit Government Bids & RFPs

The bid must be submitted by 2 PM on June 4, 2026. Delivery is requested ASAP after notice of award, receipt of purchase order, or authorized calls for delivery, unless otherwise specified.

The county terms of payment are 2 10 net 30. Bidders may offer alternate terms, but these will not be used in award determination.

The bid includes specific warranty items such as 3 year rhino dock plus warranty dock only and 3 year computer warranty.

Awards may be made by individual item, grouped items, or lot. Delivery time may be a factor in determining the winning bidder, and the county reserves the right to reject bids with lengthy delivery schedules.

The bidder must be prepared, if requested, to present evidence of experience, ability and financial standing. If it is found that any of these criteria are not satisfactory, the county may reject bids.

Failure to deliver items or equipment that do not meet county specifications or are not received within the specified delivery time may be cause for cancellation of the order and vendor declared irresponsible. Any additional costs incurred by the county may be charged to the original vendor.

Samples, when required, must be delivered prior to the bid opening and free of charge. Samples will be returned at bidder's expense.

Vendors protesting or disputing bid specifications must do so in writing during the bid opening period prior to the due date to be considered. Such protests must be in the possession of the bureau of purchase and supplies three working days prior to the bids opening.

Failure to complete this bid in its entirety may result in disqualification. Copies obtained from any other source are not considered official documents and will be considered incomplete if missing addenda, if any, resulting in disqualification.

The delivery date for the supplies is on or before October 30, 2026.

The bid notice mentions electronic submission of payment requests and receiving reports via Wide Area Workflow (WAWF) and includes details on WAWF payment instructions.

The award will be made on the basis of lowest evaluated price of RFQ meeting or exceeding the acceptability standards.

Offerors must be registered in the System for Award Management (SAM) database and must be an authorized distributor/reseller, providing an official Letter of Authorization (LOA) from the OEM.

The bid notice does not indicate that samples are required.

The bid notice does not specify a delivery deadline.

The bid notice does not specify payment terms.

The bid notice does not specify warranty information.

The bid notice states, This is for information only and This is not a solicitation or request for quote rfq. This is not a request for proposal rfp. Therefore, there is no award criterion specified.

The bid notice requests vendors to provide their company's capability statement describing their ability to provide equipment that meets or conforms to the salient characteristics listed, include specification or brochure documents for confirmation of equivalent products, company's business size in relation to NAICS **** and socioeconomic category, SAM UEI, GSA contract if applicable, estimated lead time, and where the products are manufactured (COO).

The bid notice does not specify any penalties.

The bid notice does not mention a site visit.

The bid notice does not require sample submission.

The bid notice does not specify a challenge deadline.

The bid notice does not specify an estimated value.

The contractor offeror shall ensure all commercial grade A/V equipment is on ground with appropriate installation labor to install said equipment with a target completion date of no later than 30 days after award of contract.

The bid notice requests prompt payment discount terms, such as Net 30.

All equipment is covered by the respective manufacturers standard warranty. Installation workmanship is guaranteed for 1 year from project completion. The contractor shall respond to emergency support requests within 48 hours of notification.

The award will be based on best value to the government in accordance with FAR Part 12, considering technical capability of the item offered, price, and past performance history, with technical capability being weighted higher than price.

Offerors must be responsible and their quotes must conform to the solicitation. They must provide detailed specifications and product literature that sufficiently describe the products being offered. Quotes submitted without detailed product information or that only restate the government-provided specification will not be considered acceptable.

The bid notice does not mention the submission of samples.

All questions concerning this requirement must be submitted by Friday, 3 April, 2026, at 10:00 am CDT. Questions will be answered via an amendment to this solicitation by Tuesday, 7 April, 2026.