Firehouse Government Bids & RFPs

Sealed bids will be received by the village of Port Chester until Monday, July 27, 2026, at 3:00 pm local time. until monday, july 27, 2026, at 3: 00 pm local time

The work consists of furnishing all labor, materials, equipment, supervision, programming, integration, installation, testing, commissioning, startup, training, warranties, and incidentals necessary to furnish, install, and place into operation a complete turnkey fire department station alerting system. warranties

The board of trustees of the village of Port Chester reserves the right to accept or reject any or all bids, waive any informalities or minor irregularities at its discretion, and award the contract to the lowest responsive and responsible bidder. award the contract to the lowest responsive and responsible bidder

A mandatory prebid conference and site visit will be held on Thursday, July 16, 2026, at 11:30 a. m. Attendance by a representative of each prospective bidder is required. A mandatory prebid conference and site visit will be held on thursday, july 16, 2026, at 11: 30 a. m.

All requests for clarification shall be submitted in writing no later than Monday, July 20, 2026. All requests for clarification shall be submitted in writing no later than monday, july 20, 2026

Bids submitted by bidders who do not attend the mandatory prebid conference and site visit may be deemed nonresponsive. Bids submitted by bidders who do not attend the mandatory prebid conference and site visit may be deemed nonresponsive.

Substantial completion of the work is required within sixty 60 calendar days after the date of the notice to proceed, and final completion, including correction of all punch list items and submission of all required closeout documents, shall be achieved within fifteen 15 calendar days after substantial completion. All work, including final completion, shall be completed no later than September 30, 2026.

The successful bidder warrants that all work shall be free from defects in workmanship and installation for a period of one year following final acceptance, unless a longer period is required by the manufacturer. The successful bidder warrants that all work shall be free from defects in workmanship and installation for a period of one year following final acceptance

The contract will be awarded to the lowest responsive and responsible bidder.

Bidders must demonstrate experience in furnishing and installing public safety communications systems of similar size and complexity, having successfully completed three 3 municipal or public sector projects within the past five 5 years involving fire station alerting systems, public safety radio systems, emergency communications systems, or public address or dispatch notification systems.

A mandatory pre-bid conference and site visit will be held on Thursday, July 16, 2026, at 11:30 a. m. Attendance by a representative of each prospective bidder is required. A mandatory prebid conference and site visit will be held on thursday, july 16, 2026, at 11: 30 a. m.

Deadline for written questions is Monday, July 20, 2026. Deadline for written questions: monday, july 20, 2026

Bids submitted by bidders who do not attend the mandatory pre-bid conference and site visit may be deemed nonresponsive. Failure to provide requested qualification information may result in rejection of the bid.

Submissions must be received no later than 30 July 2026, 4:00 PM Eastern. please provide your submission to the united states property and fiscal office purchasing and contracting of indiana no later than 30 july 2026, 4:00pm eastern.

Award will be made based lowest price technically acceptable. award will be made based lowest price technically acceptable.

All firms must be registered and active in SAM and WAWF IRAPT, and be in good standing. all firms or individuals responding must meet all standards required to conduct business with the government, including registration with sam and wawf irapt, and be in good standing.

Responses received after the stated deadline will be considered non responsive and will not be considered for award. esponses received after the stated deadline will be considered non responsive and will not be considered for award.

A site visit is scheduled for July 8, 2026, at 10:00 AM EST at the Camp Atterbury Firehouse. here will be a site visit on july 8, 2026 @10:00 am est at the camp atterbury firehouse

Failure to provide SAM registration may result in your quote being disqualified. failure to provide sam registration may result in your quote being disqualified from consideration.

Sealed bids must be submitted by 11:00 a. m. on August 6, 2026. bid proposal form to be submitted in a sealed envelope properly marked property bid by mail or inperson to: safetyservice director, city of galion, 301 harding way east, galion, ohio, before 11: 00 a. m. on august 6, 2026.

Terms include 10% down within 2 days of notification and full payment within 7 days. Terms include 10 down within 2 days of being notified as the successful bidder with payment in full to be received within 7 days.

The city intends to sell the property to the highest and best bidder. he city intends to sell the property to the highest and best bidder.

In case of non-payment or inability to contact the chosen bidder, the city may reject the bid and contract with the next highest bidder. in the event the city is unable to make contact with the chosen bidder or if payment is not received within 7 days, the city may reject the bid with that bidder and enter into contract with the next highest and best bidder at its option.

Optional walk-throughs are available on Tuesday, July 21, 2026, at 8:00 a. m. , and Tuesday, July 28, 2026, at 3:00 p. m. access to the building for an optional walk through will be on tuesday, july 21, 2026, at 8: 00 a. m. , and tuesday, july 28, 2026 at 3: 00 p. m.

Questions regarding the property or proposals must be submitted in writing by Friday, July 31, 2026, at 12:00 p. m. all questions regarding the properties or proposals shall be submitted in writing and shall be emailed to for security reasons, you must enable javascript to view this email address. or mailed to the safety service director at 301 harding way east, galion, ohio, **** no later than friday, july 31, 2026, at 12: 00 p. m.

The city reserves the right to reject any and all bids, waive irregularities, and not enter into any contract. Failure to pay or respond may lead to bid rejection. he city reserves the right to reject any and all bids.

The appraised value of the property is $160,000. he appraised value is 160, 000.