Acps - Alachua County Public Schools - Fl - Agency Bids & RFPs

Print orders shall normally be filled complete and delivered within three 3 business days of order placement unless otherwise required by the service site. Print orders shall be filled complete and normally delivered within three 3 business days of order placement unless otherwise required by service site.

Payment is anticipated to be made by VISA purchasing card after a properly prepared invoice has been received and processed, in accordance with Florida Statutes **** for the purchase of goods and services shall be made in accordance with Florida Statutes ****.

All services provided shall adhere to customary, reasonable, and prudent standards of care, and workmanship shall conform to contract specifications and be of the highest quality, free from faults and defects. All services provided by bidder in the performance of this contract shall adhere to the customary, reasonable, and prudent standards of care as established within the industry.

Award shall be made by lot to the low, responsive, and responsible bidder meeting bid terms, conditions, and specifications. Award shall be made by lot to the low, responsive, and responsible bidder meeting bid terms, conditions and specifications.

Bidders must be established companies with at least five consecutive years of experience in Florida, solely or primarily engaged in full-service print and copy services, and maintain a fully operational facility within Alachua County limits. Bidder shall be an established company whose sole or primary business includes the provision of full services print and copy services to commercial business institutional accounts.

Failure to comply with provisions, such as using eVerify, can be a material breach of contract, leading to termination. Repeated documented failure to submit accurate invoices may also be grounds for termination. Failure to comply with this provision is a material breach of the contract, and SBAC may choose to terminate the contract at its sole discretion.

Bidders may be disqualified for negative references, failure to meet qualification requirements, or submitting a false certification regarding scrutinized companies. Negative references, in the opinion of SBAC, may be cause for disqualification of bidder.

The total expenditure in the district for printing services for the **** fiscal year was approximately $150,0****. the total expenditure in the district for printing services for the **** fiscal year was approximately 150, ****.

The contract is anticipated to commence on August 1, 2026, and end on July 31, 2028. The contract may be renewed for two additional one-year periods.

Payment is anticipated to be made by Visa purchasing card after a properly prepared invoice has been received and processed. Invoices shall contain specific information including invoice number, date, dates of service, service location, description of services, personnel name and classification, and billable hours. Invoices that are received by the district that are not properly and correctly prepared or are not accompanied by support documentation i. e. , work proposal, work time sheet may cause delay of payment.

All workmanship is warranted to conform to project specifications and be of the highest quality, free from faults and defects, for a minimum of twelve months. Materials are warranted to be free from defects for twelve months or the standard manufacturer's warranty, whichever is greater. Should any services be required to be reperformed, such services shall be completed within three 03 business days of notification at no additional expense to the district.

The district anticipates making an award based on a primary low bid and secondary next lowest bid service provider. In making recommendation for award, the purchasing department shall take into consideration the qualifications of the bidders, including relevant expertise, experience, and capacity to perform the requirements as specified herein.

Bidders must be an established firm with at least five consecutive years of experience in HVACR services in Florida, possess a valid Florida Class A air conditioning contractor license or Mechanical Contractor license, and maintain a service dispatch facility within reasonable proximity of Alachua County.

Failure to comply with provisions such as using the e-verify system, providing false certifications, or failing to respond to emergency calls in a timely manner may be deemed a material breach of contract or a default of contract, potentially leading to contract termination.

Bidders may be disqualified for negative references, failure to meet qualification requirements, submitting inflated work proposals on three or more occasions, or failure to respond in a timely manner to emergency requests.

The estimated total expenditure for these services for the 2025 calendar year was approximately $500,****.