Evansville City Bids, IN

Delivery is preferred within 90 calendar days of contract award. If factory ordered, an extension up to 140 calendar days from the purchase order date may be permitted. delivery of the vehicle is preferred with 90 calendar days of contract award.

Manufacturer's warranty must comply with bid requirements. Options include bumper to bumper 3 year/36,000 miles and heavy duty powertrain 5 year/100,000 miles. manufacturers warranty is in compliance with bid requirements

Contract awarded to the lowest responsive and responsible vendor considering reliability, productivity, cost of maintenance, quality, performance, and delivery time. contract shall be awarded to the lowest responsive and responsible vendor

Vendors must submit manufacturer data, statement of conformance to specifications, nearest factory authorized service facility, and manufacturer specifications brochures. each vendor shall submit the following data on the vehicle included in the attached bid form.

Questions must be submitted no less than five business days before public bid opening. questions should be submitted no less than five 5 business days before public bid opening.

Bids may be rejected for omissions, alterations of form, additions not called for, conditional bids, or any exceptions or irregularities. bids may be rejected if they show any omissions, alterations of form, additions not called for, conditional bid, or any exceptions or irregularities of any kind.

Delivery is preferred within 90 calendar days of contract award. If factory ordered, an extension up to 140 calendar days may be permitted. The document states: delivery of the vehicle is preferred with 90 calendar days of contract award.

The document mentions a manufacturer's warranty for the vessel of 1 year and a 5-year warranty on the hull. It states: manufactures warranty for vessel one 1 year yes no 5year warranty on hull yes no

The contract shall be awarded to the lowest responsive and responsible vendor. The document states: contract shall be awarded to the lowest responsive and responsible vendor taking into consideration reliability, productivity, and cost of maintenance, quality, performance and time of delivery.

Vendors must submit manufacturer data, conflict of interest disclosure, and noncollusion affidavit. The document states: in order to be accepted as a valid bid, the following items must be included with your bid

Bids may be rejected for omissions, alterations, conditional bids, or irregularities. The document states: bids may be rejected if they show any omissions, alterations of form, additions not called for, conditional bid, or any exceptions or irregularities of any kind.

Sealed bids must be delivered by 11:45 AM CDT on August 5, 2026, to the Purchasing Department, 1 NW Martin Luther King, Jr. Blvd, Room 323, Evansville, Indiana **** received after the bid opening date and time will be eliminated.

Invoices must be itemized and include the company name, address, phone number, invoice number, and reference Evansville Parks and Recreation. The contractor may submit an invoice for the contract amount only after final inspection and acceptance of the work.

The contractor is required to guarantee the improvements for a period of three 3 years from the date of final acceptance against all defects in materials and workmanship.

The bid selected shall be the lowest responsive and responsible bidder that provides the most comprehensive approach that meets the stated requirements.

Contractors must possess the required local licensing, have a written drug testing program in place for bids over $10,000, and prime contractors bidding over $150,000 must be designated as a responsible bidder. Three local letters of references, a list of manpower, and the length of business existence are also required.

If work is not completed on schedule, a $100 per day penalty in liquidated damages will be assessed against the contractor.

A mandatory pre-bid conference will be conducted on July 22, 2026, at 1:00 PM, local time at CK Newsome Center at 100 E. Walnut. All prospective bidders must attend.

Inquiries shall be submitted no later than eight 8 days prior to the stated opening time and date.

Failure to complete any portion of the request, failure to attend the mandatory pre-bid conference, or submitting bids without information or incomplete content may result in rejection of a bid.

Proposals are due by 1:15 pm CST on Thursday, August 13, 2026. Proposals delivered after 1:15 pm must be delivered directly to the board by 1:30 pm.

Contract shall be awarded to the vendor submitting the proposal that receives the highest overall evaluation score and is determined to offer the best value to the citycounty.

Vendors shall submit a technical proposal that clearly demonstrates their understanding of the citycounty's objectives, qualifications to perform the required services, and proposed approach to delivering the managed IT services.

Vendors shall propose a performance incentive and penalty model. Final performance incentives and penalties will be negotiated and incorporated into the resulting contract.

An optional pre-bid conference will be conducted virtually via Microsoft Teams on Wednesday, July 22, 2026.

Proposals delivered after 1:15 pm must be delivered directly to the board by 1:30 pm. Failure to meet mandatory submission requirements may result in the proposal being rejected.