City Of Evansville - In - Agency Bids & RFPs

The bid notice states that sealed proposals will be received by the City of Evansville's Purchasing Department until 1:15 p. m. CST on Thursday, April 2, 2026. Proposals delivered after 1:15 p. m. must be delivered directly to the Board by 1:30 p. m. sealed proposals will be received by the city of evansvilles purchasing department at 1 n. w. martin luther king, jr. boulevard, evansville, indiana **** 323 of the civic center complex until 1: 15 p. m. cst on thursday, april 2, 2026 . proposals delivered after 1: 15 pm must be delivered directly to the board by 1: 30 pm.

The bid notice indicates that a minimum 1-year full warranty on the UPS and batteries is required, with 3-5 years preferred, including onsite parts and labor and a response time SLA for service calls. minimum 1year full warranty on ups and batteries 35 years preferred 2. onsite parts and labor included 3. response time sla for service calls.

The contract shall be awarded to the lowest, most responsive, and responsible vendor, taking into consideration reliability, productivity, cost of maintenance, quality, performance, and time of delivery. contract shall be awarded to the lowest, most responsive and responsible vendor taking into consideration reliability, productivity, and cost of maintenance, quality, performance and time of delivery.

Proposals will be evaluated based on technical solution (35%), implementation/project approach (15%), vendor experience/qualifications (15%), service/support/warranty (15%), compliance/documentation (5%), and cost proposal (15%). proposals will be evaluated based on: 1. technical solution 35 2. implementation c project approach 15 3. vendor experience c qualifications 15 4. service, support c warranty 15 5. compliance c documentation 5 6. cost proposal 15 100 point possible

The bid notice implies a mandatory site visit by stating that input/output voltage must be compatible with existing facility power and that the vendor is to verify this during a site visit. inputoutput voltage must be compatible with existing facility power vendor to verify during site visit.

The bid proposals must be submitted prior to 12:45 p. m. on Wednesday, April 8, 2026. The notice states, Proposals submitted to the purchasing department shall be submitted prior to 12:45 p. m. on wednesday, april 8, 2026.

The contract shall be awarded to the most responsive, responsible offeror whose proposal is determined in writing to be the most advantageous to the governmental body, taking into consideration price and the other evaluation factors set forth in the RFP. The primary for proposal evaluation is as follows: price 22%, equipment 24%, work force 24%, experience with similar sized/scope agreements 25%.

Vendors are required to provide all requested information and must submit specific documents including a cost proposal form, equal opportunity employment form, E-verify documentation, non-collusion affidavit, conflict of interest disclosure, bid bond, vendor questionnaire, statement of experience, and insurance information.

The last day to submit questions will be Friday, March 27, 2026, by 3:00 pm.

The bid notice states that proposals must be hand-delivered to the board secretary prior to the commencement of the meeting at 1:00 p. m. CDT on Wednesday, February 11, 2026. Any proposal delivered before 12:45 p. m. CDT on Wednesday, February 11, 2026, must be delivered to the purchasing department office.

The bid notice states that all warranties shall begin from the day of vehicle delivery and includes a bumper-to-bumper warranty for 3 years/36,000 miles, a powertrain warranty for 5 years/100,000 miles, roadside assistance for 5 years/60,000 miles, and corrosion perforation for 5 years/unlimited miles.

The bid notice states that the award shall be made to the responsive and responsible offeror whose proposal is determined, in writing, to be the most advantageous to the city, taking into consideration price and the evaluation criteria set forth in this request for proposals.

The bid notice states that in determining whether a vendor is responsible, the following factors will be considered: the ability and capacity of the vendor to provide the service, the integrity, character, and reputation of the vendor, and the competency and experience of the vendor.

The bid notice states, All vehicles shall be delivered to the owner as a finished product complete with all equipment and accessories no later than the proposed and approved delivery date.

The bid notice states, bumper to bumper 3 year 36, 000 miles powertrain 5 year 100, 000 miles roadside assist 5 year 60, 000 miles corrosion perforation only 5 year unlimited miles

The bid notice states, Award shall be made to the responsive and responsible offeror whose proposal is determined, in writing, to be the most advantageous to the city, taking into consideration price and the evaluation criteria set forth in this request for proposals, pursuant to ic ****.

The bid notice states, he primary criteria for vendor evaluation and consideration are: price proposal 30 number of vehicles vendor can provide 20 reasonable delivery date of completed vehicles 20 past performance of vehicle platformsmechanical history 25 all bid forms are signed and executed 5

All proposals must include warranty and service level agreements.

The contract shall be awarded to the lowest, most responsive and responsible vendor taking into consideration reliability, productivity, and cost of maintenance, quality, performance and time of delivery.

Proposers should submit experience and qualifications as outlined herein.

In the event a contract is cancelled under any provision herein, the citycounty may withhold from the successful vendor any monies owed on that or any contract, an amount sufficient to compensate for damages suffered because of the violation resulting in cancellation.