Cmm Government Bids & RFPs

The deadline for submission is 4:00 pm PST, Monday, November 30, 2026. Proposals must be received by that time; no proposals will be accepted after that time.

Contractor warrants that all services, deliverables, and/or work product under this contract shall be completed in a workmanlike manner consistent with standards in the trade, profession, or industry and shall conform to or exceed the specifications set forth in the incorporated attachments.

The city will base its choice on considerations including, but not limited to, overall clarity and quality of the submission, vendor viability, strength, and experience, vendor ability to meet functional and technical requirements including the work associated with implementation, technical services and support, and initial, ongoing, and known and potential additional costs.

Vendors must possess a solid customer base utilizing the vendor's software, demonstrate successful experience implementing the proposed software, and meet all functional and technical requirements stated within this RFP using commercial off-the-shelf software.

All additional questions related to this RFP shall be in writing and are due by 4:00 pm PST on Monday, October 12, 2026.

Faxes and late responses will not be accepted. The city reserves the right to reject the proposal of any or all proponents if the proposal is nonresponsive, non-conforming, conditional, or because the proponent fails to meet any other pertinent standard or criterion established by the city.

Offers must be submitted by October 28, 2026 at 2:00 PM. The solicitation states: Submit offer by: October 28, 2026 at 2:00 PM.

The solicitation requires offerors to include all functional, performance, and quality of workmanship warranties as part of the proposal.

Vendors must have minimum ten years of experience producing, implementing and maintaining CMMS systems in college/university settings and the system must be in use by at least twenty five college campuses.

The solicitation states: Do not submit bid samples or descriptive literature unless expressly requested.

Protests must be received within fifteen days of the solicitation issuance date. The document states: your written protest must be received within fifteen days of the date the applicable solicitation document is issued.

Failure to meet mandatory requirements will result in disqualification. The document states: failure to meet minimum requirements will result in disqualification.

Required lead time is 24 weeks from date of award, with F. O. B. destination Newport, RI **** must be received by **** EST on 10/28/26. As stated: the required lead time is 24 weeks from date of award, f. o. b. destination is newport, ****.

Payment will be made via Wide Area Workflow (WAWF). As stated: payment will be via wide area workflow wawf.

The government will award to the lowest priced technically acceptable offeror. As stated: the government will make award to the lowest priced technically acceptable lpta offeror.

Offerors must have JCP certification, CMMC Level 2 certification, and be registered in SAM. As stated: only offerors with an active registration in jcp will be provided access to the drawings and a cybersecurity maturity model certification cmmc level 2 self certification is required at time of quote.

If items are not new or delivered from outside the US, the government may terminate for cause. As stated: the government has the right to terminate for cause with the contractor liable to the government for any and all rights and remedies provided by the law including excess reprocurement costs.

Quotes received after the closing date are ineligible for award. As stated: a quote received after the closing date and time specified will be ineligible for award.

Indiana University will evaluate proposals using a total cost of ownership framework, with operational reliability and safety continuity as a mandatory prerequisite threshold. As stated: iu will evaluate proposals using a total cost of ownership tco framework