This is an invitation for bid (IFB) for the printing of student handbooks for the **** school year by the School District of Springfield R12. Bidders must respond online via the eBid system; emailed or faxed copies will not be accepted. All questions must be directed to the buyer of record through the eBidding system by the question deadline. No late responses will be accepted. Bidders must complete and upload a substitute W9 form and a Federal Work Authorization Program Affidavit. The district requires adherence to specific printing specifications, including size, page count, paper type, ink, and binding. Proof is required seven calendar days after the final copy is provided, with district approval needed before final printing. Deliveries must be made to the distribution center at **** E. Chestnut Expressway, Springfield, MO ****, during specified hours, and must be dock-height compatible. Pricing must be firm for 90 days after the intent to award. The district reserves the right to award by line, group, or all or none. A sample of the previous handbook is available for review at the purchasing department. Registration with www. ***. *. * is required if federal funds are utilized.
The final delivery date for the English handbooks shall be Wednesday, July 29th, 2026, and for the Spanish handbooks shall be Monday, August 10th, 2026. The bid notice states The district will send the document to the printer by approximately June 26th, 2026 for English handbooks and approximately July 17th, 2026 for Spanish handbooks.
The bid notice states Payment will occur no sooner than 30 days after receipt and acceptance of items and/or services or receipt of correct invoice whichever is later.
The bid notice states Awards will be made in the best interest of the district. and The district reserves the right to award by line, by group, all or none.
The bid notice requires bidders to complete and upload a substitute W9 form and a Federal Work Authorization Program Affidavit. It also states, when expending/utilizing federal funds the district is required to search www. ***. *. * to confirm firms are registered and in good standing.
The bid notice mentions, There are penalties for employing an unauthorized alien. The district may enforce any and all penalties available under local, state, and/or federal law.
The bid notice states, A sample of the previous handbook is available for review in the purchasing department at the general services center located at **** e. chestnut expwy, springfield, mo 65802. Purchasing department hours are mon fri, 7:00 3:00pm. This implies a physical location for review, but not a mandatory site visit for inspection.
The bid notice states, A sample of the previous handbook is available for review in the purchasing department at the general services center located at **** e. chestnut expwy, springfield, mo ****.
