Warrant Government Bids & RFPs

Delivery is requested ASAP after notice of award, receipt of purchase order, or authorized calls for delivery, unless otherwise specified. Bidders guaranteed delivery is days. The county reserves the right to reject any bids that propose a lengthy delivery schedule if the items are required promptly.

County terms of payment are 2 10 net 30. Bidder may offer alternate terms here: discount and alternate terms will not be used in award determination.

Lot 4 includes a 3-year Rhino Dock Plus Warranty for the dock only. Lot 13 includes a 3-year computer warranty for the Rhino Tab M4. All items delivered must be guaranteed against faulty materials and workmanship.

Awards may be made by individual item, grouped items or lot. The county reserves the right to reject any or all bids or any portion thereof. Delivery time may be a factor in determining the winning bidder.

The purchasing agent reserves the right before making award to make investigations as to whether or not the items, qualifications or facilities offered by the bidder meet the requirements set forth herein and are sufficient to insure the proper performance in the event of an award. The bidder must be prepared, if requested, to present evidence of experience, ability and financial standing.

Failure to deliver items or equipment that do not meet county specifications or are not received within the specified delivery time may be cause for cancellation of the order and vendor declared irresponsible. Any additional costs incurred by the county may be charged to original vendor.

Samples, when required, must be delivered prior to the bid opening and free of charge. Samples will be returned at bidder's expense and bidder is required to arrange for pick up.

Vendors protesting or disputing bid specifications must do so in writing during the bid opening period prior to the due date to be considered. Such protests must be in the possession of the Bureau of Purchase and Supplies three working days prior to the bids opening.

Failure to complete this bid in its entirety may result in disqualification. Copies obtained from any other source are not considered official documents and will be considered incomplete if missing addenda, if any, resulting in disqualification.

Bids will be electronically opened and conducted on June 25, 2026, at 11:00 AM prevailing time.

A minimum of one year for parts and labor is required, including software updates during the warranty period and telephone/remote support.

Proposals must be from qualified audio visual system integrators. Bidders must comply with N. J. S. A. 10:5-31 et seq. and N. J. A. C. 17:27. An experience and background questionnaire must be submitted.

Failure to complete the experience qualifications questionnaire or provide requested information will be grounds for rejection of the bid proposal. Bids received after the deadline will not be accepted.

Proposals must be received no later than 10:00 a. m. on Wednesday, June 24, 2026. Proposals must be received at the address listed above no later than 10:00 a. m. on wednesday, june 24, 2026, late proposals will not be accepted, regardless of the reason.

Payment will be made within 30 days after satisfactory delivery and inspection of each item. Payment will be made within 30 days after satisfactory delivery and inspection of each item.

The items specified shall be covered by the manufacturer's standard warranty. The bidder shall submit a copy of each warranty with their bid. The items specified herein shall be covered by the manufacturers standard warranty. The bidder shall submit a copy of each warranty with their bid.

The city intends to award this bid to the lowest responsive and responsible bidder or bidders. The city intends to award this bid to the lowest responsive and responsible bidder or bidders.

Qualified firms are invited to submit a bid proposal. Bidders may be required to demonstrate they have sufficient financial support, equipment, and organization to ensure they can satisfactorily perform. Qualified firms are invited to submit a bid proposal.

Liquidated damages shall be paid to the city at the rate of $500 per day for all work awarded under the contract until the work has been satisfactorily completed. Liquidated damages shall be paid to the city at the rate of 500 per day for all work awarded under the contract until the work has been satisfactorily completed as provided by the contract documents.

A written notice of intent to protest must be filed no later than seventy-two (72) hours, excluding Saturdays, Sundays, and legal holidays, after the posting of the notice of intended action or award. A written notice of intent to protest no later than seventy two 72 hours excluding saturdays, sundays, and legal holidays foremployees of city of callaway after the posting either electronically or by other means of the notice of intended action, notice of intended award, bid tabulation, publication by posting electronically or by other means of a procedure, specification, term or condition which the person intends to protest, or the right to protest such matter shall be waived.

Violation of the provision prohibiting contact with city officials or employees, except in writing to the procurement officer, may be grounds for rejecting a response. Violation of this provision may be grounds for rejecting a response.