Cold Pack Government Bids & RFPs

Proposals must be submitted no later than August 5, 2026, at 5:00 PM Eastern Time (ET).

Disincentives will be assessed for various failures, including breaks in the cold chain, late deliveries resulting in service cancellation, and inaccurate draft invoices.

The government retains the capability to order small quantities of MVMS products at cost for evaluation to verify quality.

Delivery times are noted in bid solicitation section 5. 6 Delivery Time and Costs. Alternate delivery days may be submitted on the state-supplied price sheet, but shall not exceed the delivery days noted in section 4. 3 Delivery Requirements.

The bidder is encouraged to offer cash discounts for expedited payments. Discount periods are calculated from the next business day after the using agency has accepted the goods or services, received a properly signed and executed invoice, and, when required, a properly executed performance security, whichever is latest.

The state intends to award contracts to responsible bidders whose quotes are most advantageous to the state, price and other factors considered.

Bidder responsibility is assessed, and bidders must ensure they are knowledgeable of all bid solicitation requirements. The state assumes no liability for costs incurred in preparation and submittal of quotes.

A site visit is not applicable to this procurement.

Failure to submit required forms, including the ownership disclosure form, or providing false information may result in rejection of the quote as nonresponsive.

Payment terms are net 30 days from the date of receipt and acceptance of services by the requiring office and a vendor's proper invoice. Payment terms are net 30 days from the date of receipt and acceptance of services by the requiring office and a vendors proper invoice

Award will be made to the lowest priced, acceptable, responsible offeror. Award will be made to the lowest priced, acceptable, responsible offeror.

The bidding company should have a local engineer in Tbilisi and be able to install and service the device. The company should also have experience in the service in NGS field. The bidding company should have a local engineer in Tbilisi and be able to install and service the device. The company should also have experience in the service in ngs field

Deliveries shall be completed within five (5) days after receipt of order.

Payment will be based on invoices that are clearly legible and contain accurate item description, quantity, unit price per item, net total cost to the city, and purchase order number.

Contractor shall unconditionally guarantee materials and workmanship for at least one (1) year from date of acceptance.

The city intends to award a contract to the responsive and responsible bidder whose bid is the lowest best value offer to the city on the basis of grand total bid price.

Bidders must prove they maintain adequate stock to properly service the account and make deliveries within the stipulated time.

If the contractor fails to deliver within the specified time, the city reserves the right to purchase functionally equivalent items in the open market and charge any excess costs to the delinquent contractor.

Samples requirement: Yes, if requested.

Bidders may be disqualified if they fail to demonstrate sufficient facilities and experience, or if they are found to be in default on any obligation to the city.

The city has spent approximately $2,000 per year on this contract.

Responses to this IFB must be received August 5, 2026, 10:30 AM CT.

HHS System Agency will make contract payments in accordance with chapter **** of the Texas Government Code, the Texas Prompt Payment Act.

Award will be made to the bidder who provides the best value to the state, considering bidder meeting or exceeding requirements and specifications, ability to meet performance delivery requirements, and price.

To be considered for award, bidders must submit a comprehensive response which includes all required information and documentation as outlined in this IFB to ensure the bidder meets all requirements, possesses the required experience and qualifications, and has the capacity to provide the goods and/or services described in this IFB.

Failure to comply with sole point of contact requirements may result in disqualification. Submitting exceptions to the IFB could result in disqualification. No changes to a response can be made after the submission deadline. Inclusion of assumptions could result in disqualification.

Historical spending for the same or similar goods or services is $35,**** for the period September 01, 2025, thru August 31, 2026.