Invoice Government Bids & RFPs

The bid notice states that the estimated date of delivery of the box culvert shall be included on the bid. It also mentions that if the delivery date stated in the bid is not met, the county may assess liquidated damages against the contractor in the amount of **** for each calendar day beyond the stated delivery date on the bid form.

The bid notice states that payment to the contractor will be made upon delivery of the box culvert to the project site and approval of invoice. Payment will follow normal county payment processing cycles for issuance of checks.

The bid notice states that award may be made to the lowest responsive, responsible bidder meeting applicable county and state procurement requirements. The county reserves the right to accept the bid that provides the best value to the county in the county's sole discretion.

The bid notice states that Montrose County is accepting sealed bids from qualified manufacturers for a precast reinforced concrete box culvert. The county reserves the right to make a determination in the county's sole discretion as to the sufficiency of qualifications of any bidder.

The bid notice states that if the delivery date stated in the bid is not met, the county may assess liquidated damages against the contractor in the amount of **** for each calendar day beyond the stated delivery date on the bid form.

The bid notice states that any bid questions must be received by 2 pm local time, April 21, 2026.

The bid, RFP, RFQ, and/or contract must be submitted by the specified date and time to the Calhoun County Judges office. Late deliveries will not be considered. The official clock used will be the cell phone in the County Judges office or the cell phone of the County Auditors representative. The bid, RFP, RFQ, and/or contract will specify the date and time due.

All invoices are subject to approval by the Calhoun County Auditors office and must be billed to the attention of the relevant county department. Invoices should be itemized, detailed, and free of sales tax. Payment approval is made once the purchase order and invoices are properly submitted to the Calhoun County Treasurers office and approved by the Commissioners Court. Calhoun Countys obligation is payable only from available funds.

The bidder warrants that products and services provided to Calhoun County will conform to the highest commercial and professional standards and applicable laws. Products and services not conforming to standards may be returned for correction or replacement at the bidders expense. The bidder warrants that all goods and services will conform to specifications and be free from defects.

Calhoun County reserves the right to award the bid, RFP, RFQ, and/or contract on the basis of the lowest and/or best bid that meets specifications. This includes considering associated direct and indirect costs, transport, maintenance, reliability, life cycle, warranties, past experience with the bidder, and customer service after a sale.

Bidders must provide a written verification that they do not boycott Israel and will not boycott Israel during the term of the contract. They must also certify their residency status in Texas. Additionally, bidders must certify that their principals are not debarred, suspended, or proposed for debarment by any federal department or agency.

The document mentions that false certification or failure to notify of debarment may result in termination of the contract for default. It also states that if gratuities are offered to county officials, the county may cancel the order and recover the cost of such gratuities.

The document does not explicitly mention a mandatory or optional site visit. However, it states that Calhoun County reserves the right to inspect any products, goods, or service location for compliance.

The document mentions that products and services supplied shall be subject to Calhoun Countys approval and that products and services shall conform to samples furnished by the bidder, if any. However, it does not explicitly state a requirement for sample submission.

Protests must be delivered in writing to the Calhoun County Auditors office prior to award. The written protest must include specific details about the protesting party, the bid being protested, the reasons for the protest, and supporting documentation.

The bid notice states that shipping and payment terms, such as shipment number and date of shipment, and discount for prompt payment terms, must be included in the invoice. v Shipping and payment terms e. g. , shipment number and date of shipment, discount for prompt payment terms.

The bid notice states that contractors must meet minimum requirements to submit invoices through the Delphi e-Invoicing web portal, including having electronic internet access to register with login. gov and the Delphi e-Invoicing web portal, and having their identity verified prior to receiving access to the Delphi e-Invoicing web portal via registration with login. gov. Contractors must meet the following minimum requirements to submit invoices through the delphi einvoicing webportal: 1. contractors shall have electronic internet access to register in the u. s. general services administrations gsa login. gov and to the delphi einvoicing web portal 2. the identity of system users will be verified prior to receiving access to the delphi einvoicing webportal via registration with login. gov.

The closing date for submitting quotes is February 09, 2026, at 11:00 am CST. The period of performance will be 1 year from the date of award.

Invoices submitted under any award will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR ****, electronic submission and processing of payment requests.

The basis of award is lowest price, technically acceptable (LPTA) quote package. The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered.

Offerors must submit quotes on company letterhead stationery, signed, dated and it shall include: solicitation number RFQ ****, name, address and telephone number of company and email address of contact person, technical description of the itemservice being offered, price and any discount terms, remit to address, acknowledgment of solicitation amendments if any issued, past performance information, and a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offerors that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. Contractors will need your unique entity id, tin number, and be registered with www. ***. *. * contract award shall be made to any vendor or provider listed on the OIG exclusion list.

Questions in regard to this solicitation shall be submitted in writing by email, no later than January 30, 2026 11:00pm CST.

The bid notice states that the delivery of smoke oil is due no later than Thursday, April 30, 2026, at 12:00 PM.

The bid notice states that the government shall reimburse the contractor for lodging at the not to exceed rate of **** per night, per room, iaw GSA FY26 per diem rates for San Antonio, TX. Contractor must provide copy of room receipts to be reimbursed.

The bid notice indicates a direct award to a single source under the authority of Federal Acquisition Regulation (FAR) ****(b)(1)(i).

The bid notice requires the contractor to provide all personnel, supervision, tools, equipment, and transportation required, and to transport items and oil dispensing equipment with appropriate certifications, licenses and qualified personnel.

The bid notice states that any damage or spills on JBSA Randolph shall be repaired/cleaned by the contractor to iaw current EPA regulations at no additional cost to the government.

The bid notice does not mention the submission of samples.

Interested organizations may submit clear and convincing evidence to support their ability to provide the needed performance services in writing no later than 10:00 AM CST, April 3, 2026.