Polk County, Florida, is seeking proposals for Ford vehicle acquisitions and services for classes 15. Proposals are due by 2:00 PM on May 20, 2026. Vendors must be Ford dealerships located within Polk County. The scope of services includes new vehicle acquisitions, pricing, service, priority, convoy delivery, technical support, warranty, recall support, online technical access, service tool support, technical training, and MSO license tag support. Pricing for new vehicles will be based on net invoice plus a percentage markup. Upfit equipment pricing requires obtaining at least three competitive quotations. Service pricing for non-warranty repairs will be based on the vendor's local prevailing manufacturer-approved warranty labor rate, with a maximum 10% markup on parts and accessories. The contract term will be approximately 5 years. Proposals must be submitted in a sealed parcel or electronically via Kiteworks. Questions must be submitted in writing by May 11, 2026. Vendors are responsible for checking the county website for addenda. Insurance requirements include commercial general liability and comprehensive automobile liability. The county is an equal opportunity employer.
The bid opening is scheduled for Wednesday, May 20, 2026, at 2:00 p. m. Sealed proposals must be received prior to this date and time.
The county will electronically remit payment to the vendor for vehicles and equipment obtained pursuant to an agreement. For repair services not covered under warranty, the county will also electronically remit payment. Truck chassis delivered to an upfitter will be paid upon providing proof of delivery by the receiving location.
The vendor shall take all reasonable actions to maximize the warranty benefits the county receives from its purchase of new vehicles and equipment, addressing both regular and outside warranty adjustments. If any vehicle or equipment item is recalled, the vendor shall coordinate with fleet management to ensure immediate servicing and repair.
Proposals will be evaluated based on cost (45 points), surveys of past performance (10 points), and experience and qualifications (45 points). The proposer with the lowest cost will receive the maximum 45 points for the cost criterion.
Successful proposers must be Ford dealerships with both the dealership and service facility located within the boundaries of Polk County, Florida.
Failure to follow instructions could result in disqualification. The county may terminate the agreement for material default, including the employment or utilization of unauthorized aliens, or for submitting a false certification regarding scrutinized companies or business operations.
Any proposer desiring to file a protest with respect to a recommended award must do so by filing a written protest in the possession of the procurement division within three working days of the notice of recommended award mailing date.
